City of Scotts Valley Copiers RFP 2025
City of Scotts Valley, City of Scotts Valley, CA·City
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- Primary Contact
- Cathie Simonovich
- Contract Term
- 5 years
- Scope Location
- Scotts Valley, CA
SUMMARY
The City of Scotts Valley is requesting proposals for replacing and maintaining its fleet of copiers through a five (5) year lease and maintenance service contract. The City is seeking to contract with a qualified vendor to provide printer and copier replacement and maintenance services.
EVALUATION CRITERIA
Completeness and responsiveness to RFP, qualifications and performance with similar municipalities, approach and availability, references, copier lease and maintenance fees.
REQUIRED DELIVERABLES
Copier hardware and software, Implementation services, Training, Support, Maintenance, Optional items.
REQUIRED ATTACHMENTS
Presentation, Company Background, Proposed Solution, Cost Proposal, Implementation Schedule.
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Scotts Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Cathie Simonovich.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness and responsiveness to RFP, qualifications and performance with similar municipalities, approach and availability, references, copier lease and maintenance fees." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Scotts Valley?
All active and historical solicitations from City of Scotts Valley are tracked and searchable. As a city agency, City of Scotts Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Presentation, Company Background, Proposed Solution, Cost Proposal, Implementation Schedule.. Review the full document from City of Scotts Valley for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Scotts Valley in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathie Simonovich. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Scotts Valley, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Copier hardware and software, Implementation services, Training, Support, Maintenance, Optional items.. Proposals should clearly address how each deliverable will be met.
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