City of Santa Monica - UPS and In Row Cooling Replacement and Citywide UPS Maintenance Services - 2026
City of Santa MonicaCity · Santa Monica, CA- Due
- Nov 2, 2026
- 17 days left
- Posted
- Sep 29, 2026
- Contract term
- 5 years
- Primary contact
- Tina Saloutos
- (310) 458-8281
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THE 30-SECOND BRIEF
The City of Santa Monica is requesting proposals for comprehensive Uninterruptible Power Supply (UPS) and related cooling equipment services. The scope includes the replacement of UPS and in-row cooling equipment at City Hall, alongside ongoing maintenance, repair, replacement, and support services for equipment located at multiple City facilities. Key deliverables involve a project schedule, system design documents, startup and test documentation, as-built documentation, and maintenance documentation. The submission deadline is November 2, 2026. A mandatory job walk is scheduled for October 12, 2026, and question submissions are due by October 19, 2026. Proposers must comply with prevailing wage requirements, maintain California contractor licenses, and hold relevant manufacturer certifications.
Turnkey replacement of existing UPS system at City Hall; Replacement of seven existing APC ACRC100 chilled water in row cooling units; Temporary power, Cooling, And phased implementation; Ongoing maintenance, Preventive maintenance, Inspections, Testing, And system diagnostics for citywide facilities; Emergency repair and response services
Technical Approach (30%), Cost (20%), Experience and Qualifications (20%), Project Management and Schedule (15%), References (10%), Quality of Submittal (5%)
SUMMARY
The City of Santa Monica is requesting proposals for comprehensive Uninterruptible Power Supply (UPS) and related cooling equipment services.
The scope includes the replacement of UPS and in-row cooling equipment at City Hall, alongside ongoing maintenance, repair, replacement, and support services for equipment located at multiple City facilities. Key deliverables involve a project schedule, system design documents, startup and test documentation, as-built documentation, and maintenance documentation. The submission deadline is November 2, 2026. A mandatory job walk is scheduled for October 12, 2026, and question submissions are due by October 19, 2026. Proposers must comply with prevailing wage requirements, maintain California contractor licenses, and hold relevant manufacturer certifications.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Turnkey replacement of existing UPS system at City Hall
- Replacement of seven existing APC ACRC100 chilled water in row cooling units
- Temporary power, Cooling, And phased implementation
- Ongoing maintenance, Preventive maintenance, Inspections, Testing, And system diagnostics for citywide facilities
- Emergency repair and response services
REQUIRED ATTACHMENTS
17- Letter of Transmittal
- Qualifications
- Key Personnel
- References
- Project Work Plan
- Cost Proposal
- Business License Requirements
- Disclosure of Contents of Documents
- Oaks Initiative Form
- Living Wage Ordinance Certification
- Certificate of Compliance
- Non-Discrimination Policy
- Debarment Certification & Non-Collusion Declaration
- Levine Act Disclosure Form
- Prevailing Wage Job Acknowledgement
- Copy of current DIR registration
- Current California Contractors license
- Submit to
- https://procurement.opengov.com/portal/santa-monica-ca/projects/298718
- Scope location
- Santa Monica, CA
Questions about this RFP
How do I respond to this RFP from City of Santa Monica?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/santa-monica-ca/projects/298718. For questions, contact Tina Saloutos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Santa Monica in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tina Saloutos at (310) 458-8281. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Turnkey replacement of existing UPS system at City Hall; Replacement of seven existing APC ACRC100 chilled water in row cooling units; Temporary power, Cooling, And phased implementation; Ongoing maintenance, Preventive maintenance, Inspections, Testing, And system diagnostics for citywide facilitie. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach (30%), Cost (20%), Experience and Qualifications (20%), Project Management and Schedule (15%), References (10%), Quality of Submittal (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Santa Monica?
All active and historical solicitations from City of Santa Monica are tracked and searchable. As a city agency, City of Santa Monica regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Qualifications, Key Personnel, References, Project Work Plan, Cost Proposal, Business License Requirements, Disclosure of Contents of Documents, Oaks Initiative Form, Living Wag. Review the full document from City of Santa Monica for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Monica, CA. Review the full solicitation for detailed scope requirements.