City of San Buenaventura Citywide Security Camera Hardware Maintenance RFP
City of San Buenaventura (Ventura), City of San Buenaventura (Ventura), CA·City
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- Reported Agency
- City of San Buenaventura
- Primary Contact
- Nicole Supan
- Contract Term
- 1 year
- Duration
- 60 months
- Scope Location
- Ventura, CA
- Submission Address
- 501 Poli Street, Room 102, Ventura, CA 93001
SUMMARY
The City of San Buenaventura is seeking proposals for Citywide Security Camera Hardware Maintenance. The scope of services includes regular scheduled biannual preventive maintenance, verification of camera mounting, periodic cleaning, addressing wear/tear and device damage, checking wiring and cabling, and troubleshooting system issues. Additional tasks include installation of new hardware and replacement/repair of items under factory warranty. The RFP also details requirements for proposal submission, evaluation criteria, and contract terms.
EVALUATION CRITERIA
Technical capability and ability to provide requested services (30 points), Price to Value (25 points), Ability to provide responsive customer service (23 points), Relevant knowledge, experience and qualifications of firm (20 points), Willingness to negotiate contract terms (2 points).
REQUIRED DELIVERABLES
Technical documents and records, Including computations, Plans, Correspondence, And/or other pertinent data and information, Both hard copy and electronic, Gathered or prepared by CONTRACTOR in performance of this Agreement.
REQUIRED ATTACHMENTS
Attachment A - General Provisions for Standard Form Contracts, Attachment B – Small Local Business Purchasing Preference Certification, Attachment C – General Services Agreement, Attachment D – Certification of Prevailing Wage Compliance, Exhibit D-1 – General Services Agreement (CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS), Exhibit D-2 – General Services Agreement (DEBARMENT AND SUSPENSION CERTIFICATION), Exhibit D-3 – General Services Agreement (APPENDIX A, 44 C.F.R. PART 18- CERTIFICATION REGARDING LOBBYING), Signed copies of all addenda.
REQUIRED STAFFING ROLES
Proposed staff and subcontractors
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of San Buenaventura (Ventura)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 501 Poli Street, Room 102, Ventura, CA 93001. For questions, contact Nicole Supan.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical capability and ability to provide requested services (30 points), Price to Value (25 points), Ability to provide responsive customer service (23 points), Relevant knowledge, experience and q..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Buenaventura (Ventura)?
All active and historical solicitations from City of San Buenaventura (Ventura) are tracked and searchable. As a city agency, City of San Buenaventura (Ventura) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - General Provisions for Standard Form Contracts, Attachment B – Small Local Business Purchasing Preference Certification, Attachment C – General Services Agreement, Attachment D – Certif. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of San Buenaventura (Ventura) for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Buenaventura (Ventura) in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Supan. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ventura, CA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Proposed staff and subcontractors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical documents and records, Including computations, Plans, Correspondence, And/or other pertinent data and information, Both hard copy and electronic, Gathered or prepared by CONTRACTOR in performance of this Agreement.. Proposals should clearly address how each deliverable will be met.
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