City of Port Orange RFP #22-05 Golf Course Management at Cypress Head 2022
City of Port Orange, City of Port Orange, FL·City
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- Primary Contact
- Jennifer Cox · (386) 506-5740
- Contract Term
- 5 years
- Duration
- 60 months
- Scope Location
- Port Orange, Florida
- Submission Address
- City Clerk's Office, Port Orange City Hall, 1000 City Center Circle, Port Orange, Florida 32129
SUMMARY
The City of Port Orange is soliciting sealed proposals for a management company to operate the Cypress Head Golf Club as a premiere facility. Services will include Pro Shop, golf operation and maintenance of the facility and course.
EVALUATION CRITERIA
Responsiveness of the proposal related to the Scope of Services, The ability, capability, and skill of the Proposer to perform the contract, including the range of services offered, Whether the provider can perform the contract within the time specified without delay or interference, The quality, availability and adaptability of the supplies or contractual services to the particular use required, The character, integrity, reputation, judgment, experience, and efficiency of the Proposer, Professional licensure required when service of a skilled nature is required by law to perform such service and/or skill, The quality of performance of previous contracts, The number and scope of conditions attached to the bid or proposal, Responsiveness of client references, Net costs, Local preference policy (if applicable)
REQUIRED DELIVERABLES
Proposal Submittal Checklist, Proposer's Acknowledgement Form, Addendum & Change Order Procedure Acknowledgement Form, Drug Free Preference Statement, Sworn Statement on Public Entity Crimes, Anti-Collusion Form, Statement of Qualifications, Professional References for Previous Experience, Local Business Affidavit of Eligibility, E-VERIFY Affidavit, Debarment, Suspension, And Other Responsibility Matters, Non-Disclosure Agreement for Confidential Material, Description of Confidential Material, No Submittal Response Form, Services Costs/Fees Proposal, Copy of License (Contractor, Sunbiz, Etc.)
REQUIRED ATTACHMENTS
Form 9.1 Proposal Submittal Checklist, Form 9.2 Proposer's Acknowledgement Form, Form 9.3 Addendum & Change Order Procedure Acknowledgement Form, Form 9.4 Drug Free Preference Statement, Form 9.5 Sworn Statement on Public Entity Crimes, Form 9.6 Anti-Collusion Form, Form 9.7 Statement of Qualifications, Form 9.8 Professional References for Previous Experience, Form 9.9 Local Business Affidavit of Eligibility, Form 9.10 E-VERIFY Affidavit, Form 9.11 Debarment, Suspension, and Other Responsibility Matters, Form 9.12 Non-Disclosure Agreement for Confidential Material, Description of Confidential Material, Form 9.13 No Submittal Response Form, Attachment 1 Services Costs/Fees Proposal Form, Copy of License (Contractor, Sunbiz, etc.)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Port Orange?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 21, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk's Office, Port Orange City Hall, 1000 City Center Circle, Port Orange, Florida 32129. For questions, contact Jennifer Cox.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness of the proposal related to the Scope of Services, The ability, capability, and skill of the Proposer to perform the contract, including the range of services offered, Whether the provid..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Port Orange?
All active and historical solicitations from City of Port Orange are tracked and searchable. As a city agency, City of Port Orange regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 9.1 Proposal Submittal Checklist, Form 9.2 Proposer's Acknowledgement Form, Form 9.3 Addendum & Change Order Procedure Acknowledgement Form, Form 9.4 Drug Free Preference Statement, Form 9.5 Swor. Review the full document from City of Port Orange for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Port Orange in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Cox at (386) 506-5740. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Port Orange, Florida. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Submittal Checklist, Proposer's Acknowledgement Form, Addendum & Change Order Procedure Acknowledgement Form, Drug Free Preference Statement, Sworn Statement on Public Entity Crimes, Anti-Collusion Form, Statement of Qualifications, Professional References for Previous Experience, Local Bus. Proposals should clearly address how each deliverable will be met.
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