City of Port Orange RFP 21-07 Internet and VoIP Services
City of Port Orange, City of Port Orange, FL·City
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- Primary Contact
- Michael Hall
- Contract Term
- 2 years
- Duration
- 48 months
- Scope Location
- Port Orange, Florida
- Submission Address
- City of Port Orange City Clerk's Office, 1000 City Center Circle, Port Orange, FL 32129
SUMMARY
The City of Port Orange is soliciting sealed proposals to obtain dedicated Internet Access and VoIP Service. The RFP outlines requirements for internet access (minimum 1Gbps synchronous bandwidth, scalable to 10Gbps, 128 static IP addresses) and telephony service (SIP trunking with minimum 48 concurrent calls, local number portability, E911 service). The contract term is two years with an option to renew for an additional two years.
EVALUATION CRITERIA
Fee Proposal (50 points), Quality of Response (25 points), References (25 points). Bonus points for local preference.
REQUIRED DELIVERABLES
Internet access synchronous bandwidth monthly pricing, Internet access static IP addressing monthly pricing, Telephony service monthly pricing for SIP trunking, Telephony service monthly pricing for portability and ownership of DID block, Telephony service monthly pricing for bundled/bulk usage packages and calling rates, Telephony service sample service level agreements, Minimum of three verifiable references.
REQUIRED ATTACHMENTS
Form 9.1 Proposal Submittal Checklist, Form 9.2 Proposer's Acknowledgement Form, Form 9.3 Addendum and Change Order Procedure Acknowledgement Form, Form 9.4 Drug-Free Preference Statement, Form 9.5 Sworn Statement on Public Entity Crimes, Form 9.6 Affidavit of Anti-Collusion Form, Form 9.7 Statement of Qualifications, Form 9.8 Professional References for Previous Experience, Form 9.9 Local Business Affidavit of Eligibility, Form 9.10 E-Verify Affidavit, Form 9.11 Certification Regarding Debarment, Proposal Form, Copy of License (Contractor, Sunbiz, etc.), one (1) original and one (1) digital version in PDF format.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Port Orange?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 12, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Port Orange City Clerk's Office, 1000 City Center Circle, Port Orange, FL 32129. For questions, contact Michael Hall.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fee Proposal (50 points), Quality of Response (25 points), References (25 points). Bonus points for local preference." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Port Orange?
All active and historical solicitations from City of Port Orange are tracked and searchable. As a city agency, City of Port Orange regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 9.1 Proposal Submittal Checklist, Form 9.2 Proposer's Acknowledgement Form, Form 9.3 Addendum and Change Order Procedure Acknowledgement Form, Form 9.4 Drug-Free Preference Statement, Form 9.5 Sw. Review the full document from City of Port Orange for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Port Orange in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Hall. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Port Orange, Florida. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Internet access synchronous bandwidth monthly pricing, Internet access static IP addressing monthly pricing, Telephony service monthly pricing for SIP trunking, Telephony service monthly pricing for portability and ownership of DID block, Telephony service monthly pricing for bundled/bulk usage pack. Proposals should clearly address how each deliverable will be met.
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