City of Phoenix Cartographic Services RFP PKS-RFP-27-0470 - 2026
City of PhoenixCity · Phoenix, AZ- Due
- Oct 23, 2026
- 6 days left
- Posted
- Sep 23, 2026
- Contract term
- 2 years
- Primary contact
- Shaimaa Ahmed
- (602) 261-8793
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THE 30-SECOND BRIEF
The City of Phoenix is seeking proposals for professional cartographic design services to develop high-quality trail maps covering over 41,000 acres of Mountain Preserves and Desert Parks and over 200 miles of trails in the Phoenix Trail System. The work involves utilizing ESRI GIS software and ArcGIS Pro to create ADA-compliant, mobile-optimized digital maps and print versions—including large-format kiosk maps and pocket-sized foldable maps—that display trail difficulty ratings and extreme heat warnings. The initial contract term is for 2 years starting February 1, 2027, with one 3-year option to extend at the City's discretion. Proposals are due by October 23, 2026, with a pre-offer conference scheduled for September 30, 2026, and a question deadline of October 6, 2026. Required submissions include technical proposals, pricing based on hourly labor rates for six labor categories, a Conflict of Interest and Transparency form, and heat safety compliance documentation.
Cartographic design services, Trail maps for Mountain Preserves, Desert Parks, And the Phoenix Trail System, Large-format kiosk maps, Pocket-sized foldable maps, GIS data analysis and validation, Discovery report on data gaps, Digital map files for web and mobile deployment, GeoPDF versions
Qualifications and Experience (50%), Method of Approach (30%), Pricing Proposal (20%)
SUMMARY
The City of Phoenix is seeking proposals for professional cartographic design services to develop high-quality trail maps covering over 41,000 acres of Mountain Preserves and Desert Parks and over 200 miles of trails in the Phoenix Trail System.
The work involves utilizing ESRI GIS software and ArcGIS Pro to create ADA-compliant, mobile-optimized digital maps and print versions—including large-format kiosk maps and pocket-sized foldable maps—that display trail difficulty ratings and extreme heat warnings. The initial contract term is for 2 years starting February 1, 2027, with one 3-year option to extend at the City's discretion. Proposals are due by October 23, 2026, with a pre-offer conference scheduled for September 30, 2026, and a question deadline of October 6, 2026. Required submissions include technical proposals, pricing based on hourly labor rates for six labor categories, a Conflict of Interest and Transparency form, and heat safety compliance documentation.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Cartographic design services
- Trail maps for Mountain Preserves
- Desert Parks
- The Phoenix Trail System
- Large-format kiosk maps
- Pocket-sized foldable maps
- GIS data analysis and validation
- Discovery report on data gaps
- Digital map files for web and mobile deployment
- GeoPDF versions
REQUIRED ATTACHMENTS
8- Acceptance of Offer Form
- Conflict of Interest and Transparency Form
- References
- Certification Regarding Debarment
- Heat Safety Compliance
- Technical Proposal
- Pricing Proposal
- Offer Page
REQUIRED STAFFING
6- Submit to
- https://procurement.opengov.com/portal/phoenix/projects/305830
- Duration
- 60 months
- Scope location
- Phoenix, AZ
Questions about this RFP
How do I respond to this RFP from City of Phoenix?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/phoenix/projects/305830. For questions, contact Shaimaa Ahmed.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Phoenix in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shaimaa Ahmed at (602) 261-8793. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician, Specialist, Analyst, Developer, Cartographer, Manager/Coordinator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cartographic design services, Trail maps for Mountain Preserves, Desert Parks, And the Phoenix Trail System, Large-format kiosk maps, Pocket-sized foldable maps, GIS data analysis and validation, Discovery report on data gaps, Digital map files for web and mobile deployment, GeoPDF versions. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (50%), Method of Approach (30%), Pricing Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Phoenix?
All active and historical solicitations from City of Phoenix are tracked and searchable. As a city agency, City of Phoenix regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acceptance of Offer Form, Conflict of Interest and Transparency Form, References, Certification Regarding Debarment, Heat Safety Compliance, Technical Proposal, Pricing Proposal, Offer Page. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Phoenix for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Phoenix, AZ. Review the full solicitation for detailed scope requirements.