Invitation for Bids (IFB)
City of Pasadena, City of Pasadena, TX·City
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- Primary Contact
- Cheyenne Keltch · 713-475-5532
- Contract Term
- 1 year
- Scope Location
- Pasadena, Texas
- Submission Address
- City Secretary's Office, 1149 Ellsworth Dr. Suite 200, Pasadena, Texas 77506
SUMMARY
The City of Pasadena, Texas is soliciting sealed bids for Asphalt, Emulsified and Tack Oil. Bids will be received until September 29, 2025, at 4:00 PM CST and publicly opened on September 30, 2025, at 3:00 PM CST.
EVALUATION CRITERIA
Lowest responsible bidder or best value for the municipality, considering purchase price, reputation, quality, needs, past relationship, impact on HUB compliance, total long-term cost, and other relevant criteria.
REQUIRED DELIVERABLES
Asphalt, Emulsified and Tack Oil
REQUIRED ATTACHMENTS
Bid forms, addenda, Deviation & Compliance Signature Form, Non-Collusion Affidavit, Solicitation Questionnaire, Bidder References Form, Local Bidder Preference Claim Form (if applicable), Disadvantaged Business Enterprises Only Form (if applicable), Bid/Proposal Label.
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Secretary's Office, 1149 Ellsworth Dr. Suite 200, Pasadena, Texas 77506. For questions, contact Cheyenne Keltch.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder or best value for the municipality, considering purchase price, reputation, quality, needs, past relationship, impact on HUB compliance, total long-term cost, and other relev..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid forms, addenda, Deviation & Compliance Signature Form, Non-Collusion Affidavit, Solicitation Questionnaire, Bidder References Form, Local Bidder Preference Claim Form (if applicable), Disadvantage. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Pasadena in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheyenne Keltch at 713-475-5532. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, Texas. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Asphalt, Emulsified and Tack Oil. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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