City of Ontario - Agenda Management Software Solution 2015
City of Ontario, City of Ontario, CA·City
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- Primary Contact
- Purchasing Department · (909) 395-2012
- Scope Location
- Ontario, California
- Submission Address
- 303 East B Street, Ontario, California, 91764
SUMMARY
The City of Ontario is requesting proposals to provide an agenda management software solution to replace the existing system with an integrated, configurable, automated, and user-friendly system utilizing state of the art technology and AI. Required components include an agenda management workflow system with approval process, meeting minute management, live and on-demand video and audio streaming, and document management and video storage. Proposals are due by September 30, 2026, with a notice of interest deadline of September 21, 2026.
REQUIRED DELIVERABLES
Agenda Management workflow system with approval process, Meeting minute management, Live and on-demand video and audio streaming, Document management and video storage
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Ontario?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 303 East B Street, Ontario, California, 91764. For questions, contact Purchasing Department.
Where can I find more RFPs from City of Ontario?
All active and historical solicitations from City of Ontario are tracked and searchable. As a city agency, City of Ontario regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Ontario for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ontario in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Department at (909) 395-2012. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ontario, California. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Agenda Management workflow system with approval process, Meeting minute management, Live and on-demand video and audio streaming, Document management and video storage. Proposals should clearly address how each deliverable will be met.
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