City of Mercedes Executive Search Firm Services RFP 2026-004
City of MercedesCity · Mercedes, TX- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Primary contact
- Joselynn Castillo
- (956) 565-3114
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THE 30-SECOND BRIEF
The City of Mercedes, Texas, is soliciting proposals from qualified municipal services firms to perform executive search services for the position of City Manager under RFP # 2026-004. The selected firm will assist the Mayor and City Council by developing a recruitment profile and brochure, defining advertising strategies, soliciting and screening candidates, conducting background and reference checks (including criminal, litigation, and financial), and facilitating the final interview process. The City operates under a Council-Manager form of government with a population of over 16,000 and a $29.6 million budget. Proposals must include one unbound original, three bound copies, and one electronic copy on a USB flash drive. A question deadline is set for September 10, 2026, at 5:00 P.M. Bidders must be bonded in accordance with state and local requirements and provide proof of insurance including $2,000,000 general aggregate liability.
Unbound original proposal, Three bound copies, Electronic copy (PDF) on USB flash drive, Recruitment profile, Recruitment brochure, Background check reports, Final interview questions
Demonstrated understanding of services, Prior and recent experience, Qualifications of firm and individuals, Methodology and proposed approach, Background and related experience, Fees and cost effectiveness, Outcome of reference checks
SUMMARY
The City of Mercedes, Texas, is soliciting proposals from qualified municipal services firms to perform executive search services for the position of City Manager under RFP # 2026-004.
The selected firm will assist the Mayor and City Council by developing a recruitment profile and brochure, defining advertising strategies, soliciting and screening candidates, conducting background and reference checks (including criminal, litigation, and financial), and facilitating the final interview process. The City operates under a Council-Manager form of government with a population of over 16,000 and a $29.6 million budget. Proposals must include one unbound original, three bound copies, and one electronic copy on a USB flash drive. A question deadline is set for September 10, 2026, at 5:00 P.M. Bidders must be bonded in accordance with state and local requirements and provide proof of insurance including $2,000,000 general aggregate liability.
EVALUATION CRITERIA
7- Demonstrated understanding of services
- Prior and recent experience
- Qualifications of firm and individuals
- Methodology and proposed approach
- Background and related experience
- Fees and cost effectiveness
- Outcome of reference checks
REQUIRED DELIVERABLES
7- Unbound original proposal
- Three bound copies
- Electronic copy (PDF) on USB flash drive
- Recruitment profile
- Recruitment brochure
- Background check reports
- Final interview questions
REQUIRED ATTACHMENTS
4- Forms on pages 8-11
- Non-Collusion Statement
- Conflict of Interest Questionnaire (Form CIQ)
- Certificate of Interested Parties (House Bill 1295)
REQUIRED STAFFING
3- Submit to
- Mercedes City Hall, 400 S. Ohio Ave., Mercedes, TX 78570
- Scope location
- Mercedes, TX
Questions about this RFP
How do I respond to this RFP from City of Mercedes?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Mercedes City Hall, 400 S. Ohio Ave., Mercedes, TX 78570. For questions, contact Joselynn Castillo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Mercedes in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joselynn Castillo at (956) 565-3114. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: principal, associates, support staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Unbound original proposal, Three bound copies, Electronic copy (PDF) on USB flash drive, Recruitment profile, Recruitment brochure, Background check reports, Final interview questions. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated understanding of services, Prior and recent experience, Qualifications of firm and individuals, Methodology and proposed approach, Background and related experience, Fees and cost effecti..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mercedes?
All active and historical solicitations from City of Mercedes are tracked and searchable. As a city agency, City of Mercedes regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Forms on pages 8-11, Non-Collusion Statement, Conflict of Interest Questionnaire (Form CIQ), Certificate of Interested Parties (House Bill 1295). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Mercedes for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mercedes, TX. Review the full solicitation for detailed scope requirements.