City of Lynchburg - Community Market and Armory HVAC Renovation - IFB 2027-024 (2026)
City of LynchburgCity · Lynchburg, VA- Due
- Oct 29, 2026
- 12 days left
- Posted
- Sep 24, 2026
- Duration
- 240 months
- Primary contact
- Will Ruberry
- (434) 455-3970
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THE 30-SECOND BRIEF
The City of Lynchburg is inviting sealed bids for the Community Market and Armory HVAC Renovation project, IFB # 2027-024. The work encompasses replacing market air handling units, providing a VRF system for market vendor spaces, providing an air handling unit and fabric duct system for the Armory Gym, replacing the steam heating system with a hydronic heating system, and providing a direct digital controls system. The project includes mechanical, electrical, plumbing, and HVAC renovation work located at 1219 Main Street, Lynchburg, VA. Bids are due by October 29, 2026, at 3:00 PM. An optional pre-bid conference will be held on October 5, 2026, at 2:00 PM onsite at 1219 Main St, Lynchburg, VA. Questions regarding the solicitation must be received in writing by October 21, 2026. The contract duration is 240 calendar days.
Price, experience, approach, references, MBE participation
SUMMARY
The City of Lynchburg is inviting sealed bids for the Community Market and Armory HVAC Renovation project, IFB # 2027-024.
The work encompasses replacing market air handling units, providing a VRF system for market vendor spaces, providing an air handling unit and fabric duct system for the Armory Gym, replacing the steam heating system with a hydronic heating system, and providing a direct digital controls system. The project includes mechanical, electrical, plumbing, and HVAC renovation work located at 1219 Main Street, Lynchburg, VA. Bids are due by October 29, 2026, at 3:00 PM. An optional pre-bid conference will be held on October 5, 2026, at 2:00 PM onsite at 1219 Main St, Lynchburg, VA. Questions regarding the solicitation must be received in writing by October 21, 2026. The contract duration is 240 calendar days.
EVALUATION CRITERIA
5- Price
- Experience
- Approach
- References
- MBE participation
REQUIRED ATTACHMENTS
7- Bid Form
- Statement of Experience
- Statement of Available Resources
- Equal Opportunity Report Statement
- Corporate Status Form
- Questions to Offeror Form
- Bid Bond or Cashiers Check Equivalent
- Submit to
- www.lynchburgva.gov/Bids.aspx
- Scope location
- Lynchburg, VA
Questions about this RFP
How do I respond to this Bid from City of Lynchburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.lynchburgva.gov/Bids.aspx. For questions, contact Will Ruberry.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lynchburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Will Ruberry at (434) 455-3970. Questions and answers are typically shared with all prospective bidders.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, experience, approach, references, MBE participation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lynchburg?
All active and historical solicitations from City of Lynchburg are tracked and searchable. As a city agency, City of Lynchburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 240 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Statement of Experience, Statement of Available Resources, Equal Opportunity Report Statement, Corporate Status Form, Questions to Offeror Form, Bid Bond or Cashiers Check Equivalent. Review the full document from City of Lynchburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lynchburg, VA. Review the full solicitation for detailed scope requirements.