City of Long Beach - As-needed Event Equipment Rentals for Citywide Events - RFP - CM-26-791 (2026)
City of Long Beach, City of Long Beach, CA·City
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- Primary Contact
- Richard Peoples · (562) 570-6200
- Contract Term
- 2 years
- Duration
- 60 months
- Scope Location
- Long Beach, CA
- Submission Address
- LongBeachBuys.com
SUMMARY
The City of Long Beach Office of Special Events & Filming is seeking proposals for as-needed event rental equipment services for citywide special events, including festivals, concerts, and parades. Required event rental equipment includes folding tables, chairs, canopy tents, dance floors, stages with rails, roofs, and ADA ramps, artificial turf, tent walls, and table drapes. The selected contractor will provide reliable equipment access, timely delivery, professional setup, and post-event breakdown for city-produced events. Proposals are due by October 20, 2026, at 11:00 AM PST, with questions due by October 6, 2026. The initial contract term is two years with options to renew for up to three additional one-year periods.
EVALUATION CRITERIA
Organizational Capacity & Experience (30%), Method of Approach (40%), Communications & Reporting (20%), Reasonableness of Cost (10%)
REQUIRED DELIVERABLES
Folding tables, Chairs, Canopy tents, Dance floors, Stages with rails, Roofs, And ADA ramps, Artificial turf, Tent walls, Table drapes
REQUIRED ATTACHMENTS
Authorization & Certification, Equal Benefits Ordinance Form, Local Preference Program, Proof of registration with the California Department of Industrial Relations
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Long Beach?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: LongBeachBuys.com. For questions, contact Richard Peoples.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Capacity & Experience (30%), Method of Approach (40%), Communications & Reporting (20%), Reasonableness of Cost (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Long Beach?
All active and historical solicitations from City of Long Beach are tracked and searchable. As a city agency, City of Long Beach regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Authorization & Certification, Equal Benefits Ordinance Form, Local Preference Program, Proof of registration with the California Department of Industrial Relations. Review the full document from City of Long Beach for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Long Beach in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Peoples at (562) 570-6200. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Long Beach, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Folding tables, Chairs, Canopy tents, Dance floors, Stages with rails, Roofs, And ADA ramps, Artificial turf, Tent walls, Table drapes. Proposals should clearly address how each deliverable will be met.
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