City of Evanston Janitorial Services RFP 26-07
City of EvanstonCity · Evanston, IL- Due
- Jun 16, 2026
- Deadline passed
- Posted
- May 7, 2026
- Contract term
- 3 years
- Primary contact
- Tammi Nunez
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THE 30-SECOND BRIEF
The City of Evanston is seeking proposals for janitorial services at various city facilities. The RFP outlines detailed service standards, requirements for products, equipment, and cleaning procedures, as well as specific schedules for each location. It also includes requirements for communication, training, and performance reviews.
Janitorial Services as per specifications, Building-specific Green Cleaning Plan, Floor maintenance plan, Communications plan, Quarterly maintenance program for equipment, Product and supply usage reports, Waste segregation and recycling reports, Training records, Insurance certificates, Disclosure of Ownership Interest Statement Form, M/W/D/EBE participation documentation, Professional Services Agreement
Qualifications and Expertise, Price, Organization and Completeness of Proposal, Willingness to Execute the City of Evanston's Professional Services Agreement, M/W/D/EBE Participation
SUMMARY
The City of Evanston is seeking proposals for janitorial services at various city facilities.
The RFP outlines detailed service standards, requirements for products, equipment, and cleaning procedures, as well as specific schedules for each location. It also includes requirements for communication, training, and performance reviews.
EVALUATION CRITERIA
5- Qualifications and Expertise
- Price
- Organization and Completeness of Proposal
- Willingness to Execute the City of Evanston's Professional Services Agreement
- M/W/D/EBE Participation
REQUIRED DELIVERABLES
12- Janitorial Services as per specifications
- Building-specific Green Cleaning Plan
- Floor maintenance plan
- Communications plan
- Quarterly maintenance program for equipment
- Product and supply usage reports
- Waste segregation and recycling reports
- Training records
- Insurance certificates
- Disclosure of Ownership Interest Statement Form
- M/W/D/EBE participation documentation
- Professional Services Agreement
REQUIRED ATTACHMENTS
13- Exhibit A - Disclosure of Ownership Interests
- Exhibit B - Additional Information Sheet
- Exhibit C - Conflict of Interest Form
- Exhibit D – Acknowledgment of Understanding
- Exhibit E – Anti-Collusion Affidavit and Proposer's Certification
- Exhibit F – City of Evanston M/W/D/EBE Policy
- Exhibit G – M/W/D/EBE Participation Compliance Form
- Exhibit G – M/W/D/EBE Utilization Summary Report
- Exhibit H – M/W/D/EBE Participation Waiver Request
- Exhibit I – M/WD//EBE Assistance Organizations
- Exhibit J – Professional Services Agreement Acknowledgment
- Exhibit J - Consultant Certification and Verification
- Exhibit J - Professional Services Agreement
REQUIRED STAFFING
Supervisor, Janitorial Staff
- Submit to
- DemandStar (www.demandstar.com)
- Duration
- 48 months
- Scope location
- Evanston, IL
Questions about this RFP
How do I respond to this RFP from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DemandStar (www.demandstar.com). For questions, contact Tammi Nunez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammi Nunez. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Supervisor, Janitorial Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Janitorial Services as per specifications, Building-specific Green Cleaning Plan, Floor maintenance plan, Communications plan, Quarterly maintenance program for equipment, Product and supply usage reports, Waste segregation and recycling reports, Training records, Insurance certificates, Disclosure. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Expertise, Price, Organization and Completeness of Proposal, Willingness to Execute the City of Evanston's Professional Services Agreement, M/W/D/EBE Participation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Disclosure of Ownership Interests, Exhibit B - Additional Information Sheet, Exhibit C - Conflict of Interest Form, Exhibit D – Acknowledgment of Understanding, Exhibit E – Anti-Collusion. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.