City of Evanston - 2026 to 2028 Root Treatment - Bid #26-34 (2026)
City of EvanstonCity · Evanston, IL- Due
- Jul 28, 2026
- Deadline passed
- Posted
- Jun 18, 2026
- Contract term
- 3 years
- Primary contact
- Cheryl Stuart
- (847) 525-9693
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THE 30-SECOND BRIEF
The City of Evanston is soliciting construction bids for the application of foaming herbicide to kill root intrusions in approximately 68,000 feet of sewer mains throughout the City's combined sewer system over a three-year period (2026 - 2028). The work involves sewer line chemical root control across various pipe diameters (6" to 48") and annual televising (PACP standards). Bids are due by 2:00 P.M. on July 28, 2026, and must be submitted electronically via DemandStar. A virtual bid opening will be held via Google Meet. A bid bond of 5% of the contract amount is required, and performance/material & labor payment bonds of 100% are required upon award. The project is subject to the City of Evanston's Responsible Bidder Ordinance (Ordinance 1-O-26), local employment program (LEP) requiring 15% local resident work hours, M/W/D/EBE participation goals of 25%, and Illinois Prevailing Wage Act requirements.
Sewer Line Chemical Root Control (8" to 48" diameter pipes), Annual Televising (2026, 2027, 2028)
Adherence to bid specifications, price, qualifications of bidder (past performance, financial responsibility, general reputation, experience, service capabilities, facilities), delivery or completion date, product appearance/workmanship/quality, maintenance costs and warranty provisions, repurchase or residual value
SUMMARY
The City of Evanston is soliciting construction bids for the application of foaming herbicide to kill root intrusions in approximately 68,000 feet of sewer mains throughout the City's combined sewer system over a three-year period (2026 - 2028).
The work involves sewer line chemical root control across various pipe diameters (6" to 48") and annual televising (PACP standards). Bids are due by 2:00 P.M. on July 28, 2026, and must be submitted electronically via DemandStar. A virtual bid opening will be held via Google Meet. A bid bond of 5% of the contract amount is required, and performance/material & labor payment bonds of 100% are required upon award. The project is subject to the City of Evanston's Responsible Bidder Ordinance (Ordinance 1-O-26), local employment program (LEP) requiring 15% local resident work hours, M/W/D/EBE participation goals of 25%, and Illinois Prevailing Wage Act requirements.
EVALUATION CRITERIA
Adherence to bid specifications, price, qualifications of bidder (past performance, financial responsibility, general reputation, experience, service capabilities, facilities), delivery or completion date, product appearance/workmanship/quality, maintenance costs and warranty provisions, repurchase or residual value
REQUIRED DELIVERABLES
Sewer Line Chemical Root Control (8" to 48" diameter pipes), Annual Televising (2026, 2027, 2028)
REQUIRED ATTACHMENTS
18- Bid Form (Exhibit A)
- RBO Bid Notice and Compliance Certification (Exhibit B)
- Local Employment Program Compliance (Exhibit C)
- City of Evanston M/W/D/EBE Policy (Exhibit D)
- M/W/D/EBE Participation Compliance Form (Exhibit E)
- Certification of Bidder Regarding Equal Employment Opportunity (Exhibit H)
- Disclosure of Ownership Interests (Exhibit I)
- Additional Information Sheet (Exhibit J)
- Certification of Compliance with Prevailing Wage Rate Act (Exhibit K)
- Major Sub-Contractors Listing (Exhibit L)
- Conflict of Interest (Exhibit M)
- Signature Form (Exhibit N)
- Contractor Services Agreement Acknowledgment (Exhibit O)
- Bid Bond Submittal Label (Exhibit P)
- Bid Bond (5%)
- Material Safety Data Sheets for chemical root control agents
- Specimen product labels
- Contractor's Qualification Page
REQUIRED STAFFING
9- Submit to
- www.demandstar.com
- Duration
- 36 months
- Scope location
- Evanston, IL
Questions about this RFP
How do I respond to this Bid from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.demandstar.com. For questions, contact Cheryl Stuart.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheryl Stuart at (847) 525-9693. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Laborer, Apprentice, Journeyman, Electrical, HVAC, Carpenter, Masonry, Concrete Finisher, Truck Driver. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sewer Line Chemical Root Control (8" to 48" diameter pipes), Annual Televising (2026, 2027, 2028). Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to bid specifications, price, qualifications of bidder (past performance, financial responsibility, general reputation, experience, service capabilities, facilities), delivery or completion..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form (Exhibit A), RBO Bid Notice and Compliance Certification (Exhibit B), Local Employment Program Compliance (Exhibit C), City of Evanston M/W/D/EBE Policy (Exhibit D), M/W/D/EBE Participation C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.