City of Dublin - Request for Lighting & Sound Services for Community Wide Special Events - 2026
City of Dublin, City of Dublin, CA·City
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- Primary Contact
- Ivan San Pedro
- Contract Term
- 2 years
- Scope Location
- Dublin, CA
- Submission Address
- [email protected]
SUMMARY
The City of Dublin is seeking proposals for the rental, delivery, set-up, and tear-down of event-related sound and lighting equipment and services for community-wide special events and festivals for Fiscal Years 2026-2028. Required services cover events including the St. Patrick’s Day Celebration, Summer Concert Series, Splatter festival, Holiday Tree Lighting Ceremony, and Park Dedications as needed. Vendors must provide front-line equipment including speakers, cords, microphones, stands, light packages with up-lighting, on-site sound technicians, DJ and emcee services, staging, festival tents, quick tops, tables, and chairs. Submissions are due by June 4, 2026, at 4:00 PM, and the contract term begins August 1, 2026.
EVALUATION CRITERIA
Cost, ability/capacity/skill of contractor, reputation and experience, previous experience with the City, compliance with laws and ordinances, quality/availability/adaptability of supplies
REQUIRED DELIVERABLES
Sound and lighting services, Front-line equipment (speakers, Cords, Microphones, Stands), Light packages with up-lighting, On-site sound technician, DJ/emcee services, Staging, Festival tents, Quick tops, Tables and chairs, Fee worksheet
REQUIRED ATTACHMENTS
signature page, completed fee worksheet, list of potential conflicts of interest, three references, exception identification if applicable
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Dublin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ivan San Pedro.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, ability/capacity/skill of contractor, reputation and experience, previous experience with the City, compliance with laws and ordinances, quality/availability/adaptability of supplies" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dublin?
All active and historical solicitations from City of Dublin are tracked and searchable. As a city agency, City of Dublin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signature page, completed fee worksheet, list of potential conflicts of interest, three references, exception identification if applicable. Review the full document from City of Dublin for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Dublin in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ivan San Pedro. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dublin, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Sound and lighting services, Front-line equipment (speakers, Cords, Microphones, Stands), Light packages with up-lighting, On-site sound technician, DJ/emcee services, Staging, Festival tents, Quick tops, Tables and chairs, Fee worksheet. Proposals should clearly address how each deliverable will be met.
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