City of Cedar Rapids - Feasibility Study for Dispatch Consolidation - PUR0526-339 (2026)
City of Cedar RapidsCity · Cedar Rapids, IA- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 1 year
- Primary contact
- Heather Mell
- (319) 286-5117
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THE 30-SECOND BRIEF
The City of Cedar Rapids City Manager's Office is seeking proposals for a comprehensive feasibility study regarding the potential consolidation of emergency communications and Public Safety Answering Point (PSAP) operations within Linn County. The study shall evaluate operational, technological, governance, staffing, financial, and facility considerations for transitioning to a regionalized emergency communications model, including existing CAD systems, NG911 readiness, radio systems, and interoperability. The proposal submission deadline is September 23, 2026, at 3:00 PM CDT via the City's Online E-Procurement portal system (Euna Procurement, powered by IonWave). A question deadline is established for September 8, 2026, at 3:00 PM CDT. Required deliverables include a project schedule, stakeholder interview summary, existing conditions assessment, benchmarking analysis, governance options matrix, financial analysis, capital equipment analysis, facility assessment, technology assessment, staffing analysis, risk assessment, phase implementation plan, draft final report, final report, executive summary presentation, and continued services for 1 year after the report is complete.
Project schedule, Stakeholder interview summary, Existing conditions assessment, Benchmarking analysis, Governance options matrix, Financial analysis, Capital Equipment analysis, Facility Assessment, Technology assessment, Staffing analysis, Risk assessment, Phase implementation plan, Draft final report, Final report, Executive summary presentation, Continued services for 1 year after the report is complete
Qualifications and Experience (55%), Company Responsiveness to RFP (25%), Financial Proposal (20%)
SUMMARY
The City of Cedar Rapids City Manager's Office is seeking proposals for a comprehensive feasibility study regarding the potential consolidation of emergency communications and Public Safety Answering Point (PSAP) operations within Linn County.
The study shall evaluate operational, technological, governance, staffing, financial, and facility considerations for transitioning to a regionalized emergency communications model, including existing CAD systems, NG911 readiness, radio systems, and interoperability. The proposal submission deadline is September 23, 2026, at 3:00 PM CDT via the City's Online E-Procurement portal system (Euna Procurement, powered by IonWave). A question deadline is established for September 8, 2026, at 3:00 PM CDT. Required deliverables include a project schedule, stakeholder interview summary, existing conditions assessment, benchmarking analysis, governance options matrix, financial analysis, capital equipment analysis, facility assessment, technology assessment, staffing analysis, risk assessment, phase implementation plan, draft final report, final report, executive summary presentation, and continued services for 1 year after the report is complete.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
16- Project schedule
- Stakeholder interview summary
- Existing conditions assessment
- Benchmarking analysis
- Governance options matrix
- Financial analysis
- Capital Equipment analysis
- Facility Assessment
- Technology assessment
- Staffing analysis
- Risk assessment
- Phase implementation plan
- Draft final report
- Final report
- Executive summary presentation
- Continued services for 1 year after the report is complete
REQUIRED ATTACHMENTS
3- Certification Regarding Ability to Obtain Required Insurance
- Buy Local Packet
- Proposal Submittal
- Submit to
- https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1792&SourceType=2
- Scope location
- Cedar Rapids, IA
Questions about this RFP
How do I respond to this RFP from City of Cedar Rapids?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1792&SourceType=2. For questions, contact Heather Mell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cedar Rapids in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Mell at (319) 286-5117. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project schedule, Stakeholder interview summary, Existing conditions assessment, Benchmarking analysis, Governance options matrix, Financial analysis, Capital Equipment analysis, Facility Assessment, Technology assessment, Staffing analysis, Risk assessment, Phase implementation plan, Draft final re. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (55%), Company Responsiveness to RFP (25%), Financial Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cedar Rapids?
All active and historical solicitations from City of Cedar Rapids are tracked and searchable. As a city agency, City of Cedar Rapids regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification Regarding Ability to Obtain Required Insurance, Buy Local Packet, Proposal Submittal. Review the full document from City of Cedar Rapids for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cedar Rapids, IA. Review the full solicitation for detailed scope requirements.