City of Cedar Rapids - Boiler System Replacement at J Ave Water Plant - RFB #PUR0826-056 (2026)
City of Cedar RapidsCity · Cedar Rapids, IA- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Sep 11, 2026
- Primary contact
- Rebecca Johnson
- (319) 286-5062
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THE 30-SECOND BRIEF
The City of Cedar Rapids Utilities Department is requesting bids for the removal and replacement of the existing Weil-McLain Co., Inc. boiler system and associated steam and return lines, expansion tanks, filters, separators, zone pumps, and radiant heaters at the Water Treatment Plant located at 761 J Avenue NE, Cedar Rapids, Iowa. The project includes replacement of boiler system piping and fixtures throughout the back ops building and optional removal and replacement of the boiler room doorway. Sealed electronic bids will be received via the Euna Procurement (IonWave) portal until September 25, 2026, at 3:00 p.m. CDT. A mandatory pre-bid meeting is scheduled for September 17, 2026, at 1:30 p.m. CDT at the Water Treatment Plant. Required submissions include payment and performance bonds, insurance certificates, OSHA violation records, a buy local packet, and descriptive literature. Evaluation will be based on lowest responsive and responsible bid meeting specifications, with local preference policies applicable.
Removal and replacement of boiler system at the J Avenue Water Treatment Plant; Alternate Item: Additional cost to remove and replace doorway to boiler room
Adherence to specifications, company reputation and financial status, insurance compliance, current lead-time, guarantees and warranties, past experience and service, favorable references
SUMMARY
The City of Cedar Rapids Utilities Department is requesting bids for the removal and replacement of the existing Weil-McLain Co., Inc. boiler system and associated steam and return lines, expansion tanks, filters, separators, zone pumps, and radiant heaters at the Water Treatment Plant located at 761 J Avenue NE, Cedar Rapids, Iowa.
The project includes replacement of boiler system piping and fixtures throughout the back ops building and optional removal and replacement of the boiler room doorway. Sealed electronic bids will be received via the Euna Procurement (IonWave) portal until September 25, 2026, at 3:00 p.m. CDT. A mandatory pre-bid meeting is scheduled for September 17, 2026, at 1:30 p.m. CDT at the Water Treatment Plant. Required submissions include payment and performance bonds, insurance certificates, OSHA violation records, a buy local packet, and descriptive literature. Evaluation will be based on lowest responsive and responsible bid meeting specifications, with local preference policies applicable.
EVALUATION CRITERIA
7- Adherence to specifications
- Company reputation and financial status
- Insurance compliance
- Current lead-time
- Guarantees and warranties
- Past experience and service
- Favorable references
REQUIRED DELIVERABLES
Removal and replacement of boiler system at the J Avenue Water Treatment Plant; Alternate Item: Additional cost to remove and replace doorway to boiler room
REQUIRED ATTACHMENTS
7- Certification Regarding Ability to Obtain Required Insurance
- Insurance Requirements
- Payment & Performance Bond Forms
- OSHA Violations
- Buy Local Packet
- Descriptive Literature
- Signed Addenda
- Submit to
- https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1908&SourceType=1
- Scope location
- Cedar Rapids, IA
Questions about this RFP
How do I respond to this Bid from City of Cedar Rapids?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://citycrbids.ionwave.net/PublicDetail.aspx?bidID=1908&SourceType=1. For questions, contact Rebecca Johnson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cedar Rapids in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rebecca Johnson at (319) 286-5062. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal and replacement of boiler system at the J Avenue Water Treatment Plant; Alternate Item: Additional cost to remove and replace doorway to boiler room. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to specifications, company reputation and financial status, insurance compliance, current lead-time, guarantees and warranties, past experience and service, favorable references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cedar Rapids?
All active and historical solicitations from City of Cedar Rapids are tracked and searchable. As a city agency, City of Cedar Rapids regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification Regarding Ability to Obtain Required Insurance, Insurance Requirements, Payment & Performance Bond Forms, OSHA Violations, Buy Local Packet, Descriptive Literature, Signed Addenda. Review the full document from City of Cedar Rapids for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cedar Rapids, IA. Review the full solicitation for detailed scope requirements.