City of Cambridge - Janitorial Services for Cambridge Water Department FY 27-30 - COC-IFB-FY27-31234 (2026)
City of Cambridge, City of Cambridge, MA·City
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- Primary Contact
- Michael Belmain · (617) 349-5568
- Contract Term
- 3 years
- Scope Location
- Cambridge, MA
- Submission Address
- https://procurement.opengov.com/portal/cambridgema
SUMMARY
The City of Cambridge is requesting bids for janitorial services for the Cambridge Water Department and Payson Park Gatehouses for fiscal years 27 through 30, under solicitation COC-IFB-FY27-31234. The work involves maintaining an estimated 95,000 sq ft of cleanable floor space at the Water Treatment Facility at 250 Fresh Pond Parkway, alongside 35,000 sq ft in the vehicle storage building and 3,600 sq ft at Payson Park gatehouses in Belmont, MA. Services encompass routine and scheduled cleaning of offices, laboratories, restrooms, cafeteria, shop areas, and process areas, as well as floor care such as stripping, sealing, and burnishing. Bidders must attend a mandatory pre-bid conference on October 14, 2026, and submit questions by October 15, 2026. Bids are due by 11:00 am on October 29, 2026, via the City's e-Procurement Portal. Requirements include prevailing wages, living wage compliance, a 50% performance bond commitment, CORI background checks, and adherence to truck safety ordinances.
EVALUATION CRITERIA
Lowest price for Year 1
REQUIRED DELIVERABLES
Janitorial services for Cambridge Water Department (Location A) and Payson Park Gatehouses (Location B)
REQUIRED ATTACHMENTS
Bid bond commitment letter, Pricing worksheets, Standard Compliance Forms, Non-Collusion Statement, Wage Theft Prevention Certification, References, Staffing Plan, CORI policy acknowledgement
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Cambridge?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cambridgema. For questions, contact Michael Belmain.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price for Year 1" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cambridge?
All active and historical solicitations from City of Cambridge are tracked and searchable. As a city agency, City of Cambridge regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond commitment letter, Pricing worksheets, Standard Compliance Forms, Non-Collusion Statement, Wage Theft Prevention Certification, References, Staffing Plan, CORI policy acknowledgement. Review the full document from City of Cambridge for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cambridge in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Belmain at (617) 349-5568. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cambridge, MA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Janitorial services for Cambridge Water Department (Location A) and Payson Park Gatehouses (Location B). Proposals should clearly address how each deliverable will be met.
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