City of Brenham Water Meter Replacement Project RFP No. 25-008 2025
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Kyle Branham
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Brenham, TX
- Submission Address
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
SUMMARY
The City of Brenham is seeking a qualified contractor for the removal and installation of approximately 2,689 water meters, specifically 1,379 iPerl 3/4 inch and 1,310 iPerl 1 inch meters, all requiring smart point activation. The contractor is responsible for labor, programming new meters, deactivating old meters, and repairing any damage to customer or City property. Proposals must be submitted by 10:00 a.m. CST on September 11, 2025. A non-mandatory pre-proposal meeting is scheduled for September 3, 2025, at 2:00 p.m. at City Hall. The deadline for written questions is September 4, 2025, at 5:00 p.m. Evaluation criteria include overall cost (50%), proposer qualifications (30%), guarantee workmanship (10%), and timeline (10%). Performance and payment bonds are required for contracts exceeding $100,000 and $50,000 respectively.
EVALUATION CRITERIA
Overall Cost (50%), Proposer qualifications (30%), Guarantee Workmanship (10%), Timeline (10%)
REQUIRED DELIVERABLES
Proposal form, Proposer qualifications, Previous related work experience, Performance Bond, Payment Bond, Insurance certificates, Form 1295, Non-collusion certificate
REQUIRED ATTACHMENTS
Exhibit A, Attachment B
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall Cost (50%), Proposer qualifications (30%), Guarantee Workmanship (10%), Timeline (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Attachment B. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal form, Proposer qualifications, Previous related work experience, Performance Bond, Payment Bond, Insurance certificates, Form 1295, Non-collusion certificate. Proposals should clearly address how each deliverable will be met.
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