City of Brenham Grant Administration and Planning Services RFP No. 20-005 2020
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Jeana Bellinger
- Contract Term
- 1 year
- Duration
- 60 months
- Scope Location
- Brenham, TX
- Submission Address
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
SUMMARY
The City of Brenham is requesting proposals from qualified grant administration and/or planning service providers to assist in preparing applications and implementing Community Development Block Grant Disaster Recovery-Mitigation (CDBG-MIT) projects funded by the Texas General Land Office (GLO). The scope includes pre-funding services (project scope development and application completion) and post-funding services (administration of infrastructure, utilities, housing, and eligible projects). Specific tasks include administrative duties, construction management, acquisition, buyout duties, and environmental services. Proposers must submit one original and two copies to the City Secretary's Office by June 10, 2020, at 2:00 p.m. CST. Evaluation criteria are based on Experience (30 points), Work Performance (30 points), Capacity to Perform (20 points), and Proposed Cost (20 points).
EVALUATION CRITERIA
Experience (30), Work Performance (30), Capacity to Perform (20), Proposed Cost (20)
REQUIRED DELIVERABLES
RFP Submission Form, Statement of Qualifications, Cost Proposal, Certificate of Insurance, Statement of Conflicts of Interest, SAM Verification, Form CIQ, Certification Regarding Lobbying
REQUIRED ATTACHMENTS
EXHIBIT A, EXHIBIT B, EXHIBIT C, EXHIBIT D, EXHIBIT E, EXHBIT F, EXHBIT G, EXHBIT H, EXHIBIT I
REQUIRED STAFFING ROLES
Labor Standards Officer
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 10, 2020. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Jeana Bellinger.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (30), Work Performance (30), Capacity to Perform (20), Proposed Cost (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EXHIBIT A, EXHIBIT B, EXHIBIT C, EXHIBIT D, EXHIBIT E, EXHBIT F, EXHBIT G, EXHBIT H, EXHIBIT I. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeana Bellinger. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Labor Standards Officer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: RFP Submission Form, Statement of Qualifications, Cost Proposal, Certificate of Insurance, Statement of Conflicts of Interest, SAM Verification, Form CIQ, Certification Regarding Lobbying. Proposals should clearly address how each deliverable will be met.
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