City of Brenham Electric Pole Inspection & Treatment RFP No. 25-010
City of Brenham, City of Brenham, TX·City
Track City of Brenham solicitations
Get alerted when City of Brenham posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Kyle Branham
- Contract Term
- 1 year
- Scope Location
- Brenham, TX
- Submission Address
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
SUMMARY
The City of Brenham is seeking a qualified contractor to perform electric utility pole inspections and treatment services for approximately 422 wood poles. The scope includes visual inspections from top to ground level and below-ground inspections using IML Resistograph testing for poles in service for five or more years. Contractors must provide pricing, company experience (minimum 3 years), personnel qualifications including Texas Pesticide Applicator’s and Fumigation Licenses, and a list of equipment/chemicals. The evaluation is based on Price (50%), Experience/Qualifications (35%), Personnel (10%), and Equipment (5%). Proposals are due by 10:00 a.m. CST on June 16, 2025. An optional pre-bid meeting is scheduled for June 9, 2025, at City Hall.
EVALUATION CRITERIA
Price (50%), Experience/ Qualifications (35%), Qualifications of key personnel (10%), Equipment (5%)
REQUIRED DELIVERABLES
Weekly pole inspection updates, Microsoft Excel field data reports, Monthly electronic reports, Digital photos, Final documentation binder and thumb drive
REQUIRED ATTACHMENTS
Bid Form, Proposal Submission Authorization, Non-Collusion Certificate, Texas Pesticide Applicator’s and Fumigation License, Resumes, Insurance Certificates
REQUIRED STAFFING ROLES
regional managers, field supervisors, on-site foremen
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (50%), Experience/ Qualifications (35%), Qualifications of key personnel (10%), Equipment (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Proposal Submission Authorization, Non-Collusion Certificate, Texas Pesticide Applicator’s and Fumigation License, Resumes, Insurance Certificates. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: regional managers, field supervisors, on-site foremen. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Weekly pole inspection updates, Microsoft Excel field data reports, Monthly electronic reports, Digital photos, Final documentation binder and thumb drive. Proposals should clearly address how each deliverable will be met.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.