City of Brenham Contract for Fleet Fueling Services ITB 25-002 2024
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Kyle Branham · (979) 337-7537
- Contract Term
- 3 years
- Scope Location
- Brenham, TX
- Submission Address
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
SUMMARY
The City of Brenham is soliciting bids for ITB 25-002 to establish a contract for fleet fueling services. The scope includes providing regular, medium, and premium unleaded gasoline, along with dyed and un-dyed diesel fuel at refueling stations and via bobtail delivery to various city locations including the Street, Water Construction, Parks, and Maintenance departments, as well as several generators. The contract term is three years with two optional one-year extensions. Pricing must be submitted as a mark-up to the Houston/Hearne Rack Price published by OPIS. Bids are due by October 25, 2024, at 10:00 a.m. CST, and electronic submission requests must be made by October 24, 2024.
EVALUATION CRITERIA
Purchase price, reputation of bidder, extent to which goods meet needs, past relationship with City, impact on HUB/nonprofit laws, total long-term cost
REQUIRED DELIVERABLES
ITB Submission Form, One original and one copy, Fuel credit cards, Monthly reports, OPIS reports with invoices
REQUIRED ATTACHMENTS
Attachment A (General Terms and Conditions), Bid Sheet, Form 1295, Certificate of Insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 25, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of bidder, extent to which goods meet needs, past relationship with City, impact on HUB/nonprofit laws, total long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (General Terms and Conditions), Bid Sheet, Form 1295, Certificate of Insurance. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham at (979) 337-7537. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: ITB Submission Form, One original and one copy, Fuel credit cards, Monthly reports, OPIS reports with invoices. Proposals should clearly address how each deliverable will be met.
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