City of Binghamton Energy Conservation Upgrades and Air Source Heat Pump Project RFQ - 2026
City of Binghamton, Binghamton, NY·City
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- Primary Contact
- Melinda Tomlinson · (607) 772-7028
- Scope Location
- Binghamton, NY
- Submission Address
- [email protected] or 38 Hawley Street, Binghamton, NY 13905
SUMMARY
The City of Binghamton is seeking quotes from NYSERDA-listed qualified HVAC contractors for energy conservation upgrades and air source heat pump projects at the Senior Center located at 226 Clinton Street, Binghamton, NY 13905. The scope of work includes the purchase, delivery, and installation of an Air Source Heat Pump system, Heat Pump Water Heater system, Interior Lighting Retrofit, Weather Stripping and Caulking, Insulating Building Envelope, and Insulating Domestic Hot Water Pipes, along with the removal and disposal of replaced equipment and refrigerant recovery per EPA guidelines. Proposals are due no later than October 21, 2026, at 10:00 AM, and the project is to be completed by April 1, 2027. Contractors must be NYSERDA approved, hold EPA Section 608 Technician Certification, and possess relevant HVAC licenses.
EVALUATION CRITERIA
Knowledge, Qualifications, and Expertise of the Vendor, itemized cost estimate
REQUIRED DELIVERABLES
Air Source Heat Pump system; Heat Pump Water Heater system; Interior Lighting Retrofit; Weather Stripping and Caulking; Insulating Building Envelope; Insulating Domestic Hot Water Pipes
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Quote from City of Binghamton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected] or 38 Hawley Street, Binghamton, NY 13905. For questions, contact Melinda Tomlinson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Knowledge, Qualifications, and Expertise of the Vendor, itemized cost estimate" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Binghamton?
All active and historical solicitations from City of Binghamton are tracked and searchable. As a city agency, City of Binghamton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Binghamton for the complete list.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Binghamton in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melinda Tomlinson at (607) 772-7028. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Binghamton, NY. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Air Source Heat Pump system; Heat Pump Water Heater system; Interior Lighting Retrofit; Weather Stripping and Caulking; Insulating Building Envelope; Insulating Domestic Hot Water Pipes. Proposals should clearly address how each deliverable will be met.
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