City of Aurora Vehicle Rentals for the Aurora Police Department - 25-177 (2025)
City of Aurora cityCity · Aurora city, IL- Due
- Sep 18, 2025
- Deadline passed
- Posted
- Sep 2, 2025
- Contract term
- 1 year
- Primary contact
- Cassandra Karsten
- (630) 256-3550
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THE 30-SECOND BRIEF
The City of Aurora is seeking qualified vendors to submit a sealed bid for the purpose of providing rental vehicles to the Aurora Police Department. The contract requires renting approximately eight vehicles at a time, including standard sedans, small sport utility vehicles, large sport utility vehicles, and mini-vans with unlimited mileage. The initial contract term is one year, with two optional 1-year extensions. Responses are due by September 18, 2025, and questions must be submitted by September 9, 2025. Bids must be submitted electronically via the OpenGov E-Procurement System.
Standard Sedan, Small Sport Utility Vehicle, Large Sport Utility Vehicle, Mini-Van
Adherence to conditions and requirements, price, qualifications of the bidder, past performance, financial responsibility, general reputation, experience, service capabilities, facilities, delivery or completion date, product appearance, workmanship, finish, taste, feel, overall quality, results of product testing, maintenance costs, warranty provisions, repurchase or residual value
SUMMARY
The City of Aurora is seeking qualified vendors to submit a sealed bid for the purpose of providing rental vehicles to the Aurora Police Department.
The contract requires renting approximately eight vehicles at a time, including standard sedans, small sport utility vehicles, large sport utility vehicles, and mini-vans with unlimited mileage. The initial contract term is one year, with two optional 1-year extensions. Responses are due by September 18, 2025, and questions must be submitted by September 9, 2025. Bids must be submitted electronically via the OpenGov E-Procurement System.
EVALUATION CRITERIA
20- Adherence to conditions and requirements
- Price
- Qualifications of the bidder
- Past performance
- Financial responsibility
- General reputation
- Experience
- Service capabilities
- Facilities
- Delivery or completion date
- Product appearance
- Workmanship
- Finish
- Taste
- Feel
- Overall quality
- Results of product testing
- Maintenance costs
- Warranty provisions
- Repurchase or residual value
REQUIRED DELIVERABLES
4- Standard Sedan
- Small Sport Utility Vehicle
- Large Sport Utility Vehicle
- Mini-Van
REQUIRED ATTACHMENTS
8- COA Contact Information.docx
- Sample Standard Contract IT
- References
- Sub-Contractor List
- Eligibility
- Bidder's Tax Certification
- Bidder's Certification
- Local Vendor Preference Application
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Duration
- 12 months
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Bid from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Cassandra Karsten.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cassandra Karsten at (630) 256-3550. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Standard Sedan, Small Sport Utility Vehicle, Large Sport Utility Vehicle, Mini-Van. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to conditions and requirements, price, qualifications of the bidder, past performance, financial responsibility, general reputation, experience, service capabilities, facilities, delivery or..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: COA Contact Information.docx, Sample Standard Contract IT..., References, Sub-Contractor List, Eligibility, Bidder's Tax Certification, Bidder's Certification, Local Vendor Preference Application. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.