City of Aurora Pest Control Services for City of Aurora Facilities RFP #25-230 - 23 City-Owned Buildings
City of Aurora cityCity · Aurora city, IL- Due
- Jan 2, 2026
- Deadline passed
- Posted
- Dec 9, 2025
- Contract term
- 1 year
- Primary contact
- Brenda Quintero
- (630) 256-3657
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THE 30-SECOND BRIEF
The City of Aurora Facilities Division of Public Works Department is seeking proposals from qualified and licensed pest control contractors to provide comprehensive pest prevention, control, and maintenance services for 23 city-owned buildings and facilities, including City Hall, Public Works Facility, and Police Department. The contract includes monthly inspections, treatments, and preventive measures for rodents, ants, cockroaches, wasps, bees, spiders, and flies utilizing Integrated Pest Management (IPM) techniques and EPA-approved substances. The initial contract term is one year with three one-year optional extensions, with a submission deadline of January 2, 2026. A mandatory pre-proposal meeting is scheduled for December 15, 2025, and questions are due by December 17, 2025. Proposers must provide public liability and workers' compensation insurance.
Comprehensive pest prevention, Control, And maintenance services, Monthly inspections and treatments, Emergency pest control services, Monthly reports and service documentation
Qualifications, Experience, and References, Safety Procedures and Compliance Plan, Proposed Service Plan, Emergency Response Procedure, Cost
SUMMARY
The City of Aurora Facilities Division of Public Works Department is seeking proposals from qualified and licensed pest control contractors to provide comprehensive pest prevention, control, and maintenance services for 23 city-owned buildings and facilities, including City Hall, Public Works Facility, and Police Department.
The contract includes monthly inspections, treatments, and preventive measures for rodents, ants, cockroaches, wasps, bees, spiders, and flies utilizing Integrated Pest Management (IPM) techniques and EPA-approved substances. The initial contract term is one year with three one-year optional extensions, with a submission deadline of January 2, 2026. A mandatory pre-proposal meeting is scheduled for December 15, 2025, and questions are due by December 17, 2025. Proposers must provide public liability and workers' compensation insurance.
EVALUATION CRITERIA
7- Qualifications
- Experience
- References
- Safety Procedures and Compliance Plan
- Proposed Service Plan
- Emergency Response Procedure
- Cost
REQUIRED DELIVERABLES
6- Comprehensive pest prevention
- Control
- Maintenance services
- Monthly inspections and treatments
- Emergency pest control services
- Monthly reports and service documentation
REQUIRED ATTACHMENTS
10- Technical Proposal
- Cost Proposal Breakdown
- License and Certifications
- Insurance Coverage (COI)
- Standard City of Aurora Contract
- Contact Information
- References Acknowledgements
- Eligibility
- Proposer's Certification
- Proposer's Tax Certification
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Duration
- 12 months
- Scope location
- Aurora, IL
- Projected sq ft
- 809,795 sq ft
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this RFP from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Brenda Quintero.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenda Quintero at (630) 256-3657. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive pest prevention, Control, And maintenance services, Monthly inspections and treatments, Emergency pest control services, Monthly reports and service documentation. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Experience, and References, Safety Procedures and Compliance Plan, Proposed Service Plan, Emergency Response Procedure, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Cost Proposal Breakdown, License and Certifications, Insurance Coverage (COI), Standard City of Aurora Contract, Contact Information, References Acknowledgements, Eligibility, Prop. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. The total projected area is 809795 sq ft. Review the full solicitation for detailed scope requirements.