City of Aurora Elevator Maintenance and Testing for City of Aurora Facilities - RFP #25-191 (2025)
City of Aurora cityCity · Aurora city, IL- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 22, 2025
- Contract term
- 2 years
- Primary contact
- Brenda Quintero
- (630) 256-3657
Know who Aurora city buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Aurora is soliciting proposals for comprehensive preventive maintenance, corrective repairs, inspection, and performance evaluation services for passenger elevators, wheelchair lifts, hydraulic elevators, traction elevators, and dumbwaiters located across various municipal facilities. The scope of work includes monthly and annual inspections, cleaning, lubrication, 24/7 emergency response for entrapments, FAID testing, and code compliance under ASME A17.1, OSHA, and ADA standards. The contract term is two (2) years with two (2) optional one-year renewal periods. Proposals are due by November 4, 2025, at 11:00 am, following a mandatory site visit on October 27, 2025. Required vendor submissions include a technical proposal, references, completed contact information forms, tax certification, and proof of required general liability, auto liability, and workers' compensation insurance.
Elevator and wheelchair lift preventive maintenance, Quarterly maintenance, FAID testing, Witnessing fees, Service calls, Consumables, Gas surcharge, And corrective repairs.
Organization, Personnel and Staffing (37.5%), Company Qualifications, Experience and References (37.5%), Project Approach (25%), Cost Proposals (100% of Phase 2)
SUMMARY
The City of Aurora is soliciting proposals for comprehensive preventive maintenance, corrective repairs, inspection, and performance evaluation services for passenger elevators, wheelchair lifts, hydraulic elevators, traction elevators, and dumbwaiters located across various municipal facilities.
The scope of work includes monthly and annual inspections, cleaning, lubrication, 24/7 emergency response for entrapments, FAID testing, and code compliance under ASME A17.1, OSHA, and ADA standards. The contract term is two (2) years with two (2) optional one-year renewal periods. Proposals are due by November 4, 2025, at 11:00 am, following a mandatory site visit on October 27, 2025. Required vendor submissions include a technical proposal, references, completed contact information forms, tax certification, and proof of required general liability, auto liability, and workers' compensation insurance.
EVALUATION CRITERIA
6- Organization
- Personnel and Staffing (37.5%)
- Company Qualifications
- Experience and References (37.5%)
- Project Approach (25%)
- Cost Proposals (100% of Phase 2)
REQUIRED DELIVERABLES
8- Elevator and wheelchair lift preventive maintenance
- Quarterly maintenance
- FAID testing
- Witnessing fees
- Service calls
- Consumables
- Gas surcharge
- Corrective repairs
REQUIRED ATTACHMENTS
7- COA_Contact_Information.docx
- References
- Eligibility confirmation
- Proposer's Certification
- Proposer's Tax Certification
- Warranty Information
- Sample_Standard_Contract_RF
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Duration
- 24 months
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this RFP from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Brenda Quintero.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenda Quintero at (630) 256-3657. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Elevator and wheelchair lift preventive maintenance, Quarterly maintenance, FAID testing, Witnessing fees, Service calls, Consumables, Gas surcharge, And corrective repairs.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organization, Personnel and Staffing (37.5%), Company Qualifications, Experience and References (37.5%), Project Approach (25%), Cost Proposals (100% of Phase 2)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: COA_Contact_Information.docx, References, Eligibility confirmation, Proposer's Certification, Proposer's Tax Certification, Warranty Information, Sample_Standard_Contract_RF.... Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.