City of Aurora - Continuous Leak Detection and Condition Assessment of Water System Critical Mains QBS No. 25-205 (2025)
City of Aurora cityCity · Aurora city, IL- Due
- Nov 19, 2025
- Deadline passed
- Posted
- Oct 20, 2025
- Primary contact
- Brian Katamay
- (630) 256-3205
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THE 30-SECOND BRIEF
The City of Aurora invites qualified vendors to present technological solutions for continuous monitoring and leak detection of the City's water transmission mains. The project encompasses approximately 9.4 miles of transmission main and less than one mile of river crossing distribution main to identify issues and predict failures. Vendors will provide equipment and professional services including sensing devices, installation, troubleshooting, maintenance, and reporting mechanisms. Proposals are due by November 19, 2025, and must be submitted electronically via the OpenGov procurement portal. Evaluation will be based on method of approach, technical capabilities, firm qualifications, and interviews.
Equipment and professional services for continuous monitoring and leak detection, Sensing devices, Installation, Maintenance, And reporting mechanisms for 9.4 miles of transmission main and river crossing distribution main
Method of Approach (33.3%), Capabilities of Technology (33.3%), Qualifications, Experience, and References (25%), Adherence to RFQ (8.3%), Interviews (5 points)
SUMMARY
The City of Aurora invites qualified vendors to present technological solutions for continuous monitoring and leak detection of the City's water transmission mains.
The project encompasses approximately 9.4 miles of transmission main and less than one mile of river crossing distribution main to identify issues and predict failures. Vendors will provide equipment and professional services including sensing devices, installation, troubleshooting, maintenance, and reporting mechanisms. Proposals are due by November 19, 2025, and must be submitted electronically via the OpenGov procurement portal. Evaluation will be based on method of approach, technical capabilities, firm qualifications, and interviews.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Equipment and professional services for continuous monitoring and leak detection, Sensing devices, Installation, Maintenance, And reporting mechanisms for 9.4 miles of transmission main and river crossing distribution main
REQUIRED ATTACHMENTS
4- SOQ Submittal
- Proposer's Certification
- Proposer's Tax Certification
- Standard City of Aurora Contract
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this RFSOQ from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Brian Katamay.
Can small businesses or minority-owned firms bid on this RFSOQ?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFSOQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Katamay at (630) 256-3205. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Equipment and professional services for continuous monitoring and leak detection, Sensing devices, Installation, Maintenance, And reporting mechanisms for 9.4 miles of transmission main and river crossing distribution main. Proposals should clearly address how each deliverable will be met.
Can I search RFSOQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Method of Approach (33.3%), Capabilities of Technology (33.3%), Qualifications, Experience, and References (25%), Adherence to RFQ (8.3%), Interviews (5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFSOQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SOQ Submittal, Proposer's Certification, Proposer's Tax Certification, Standard City of Aurora Contract. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.