City of Aurora - Camera Trailer for Retail Areas - IFB #25-228 (2025)
City of Aurora cityCity · Aurora city, IL- Due
- Dec 17, 2025
- Deadline passed
- Posted
- Dec 2, 2025
- Primary contact
- Andrew Wolcott
- (630) 256-5212
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THE 30-SECOND BRIEF
The City of Aurora is soliciting bids to procure a fully assembled, solar-powered mobile camera trailer for deployment across key retail areas to enhance situational awareness, deter criminal activity, and support incident response efforts. The scope includes a single-axle trailer with a minimum 1300-watt solar panel system, rechargeable batteries, motorized mast extending at least 23 feet, cellular modems, Digital Watchdog compatibility, two Axis Q6318-LE PTZ cameras, one Axis P3747-PLVE Quad camera, twenty Digital Watchdog Spectrum IPVMS licenses, delivery to the Aurora Police Department, installation, and personnel training. Submissions are due by December 17, 2025, via the OpenGov procurement portal. Bidders must provide specification sheets, contact information, references, subcontractor listings, and required tax and regulatory certifications.
Solar Powered Trailer, 20 Digital Watchdog Spectrum IPVMS Licenses, Comprehensive Training, Delivery & Installation
Adherence to specifications, price, qualifications, delivery or completion date, product appearance and quality, maintenance costs and warranty provisions, repurchase or residual value
SUMMARY
The City of Aurora is soliciting bids to procure a fully assembled, solar-powered mobile camera trailer for deployment across key retail areas to enhance situational awareness, deter criminal activity, and support incident response efforts.
The scope includes a single-axle trailer with a minimum 1300-watt solar panel system, rechargeable batteries, motorized mast extending at least 23 feet, cellular modems, Digital Watchdog compatibility, two Axis Q6318-LE PTZ cameras, one Axis P3747-PLVE Quad camera, twenty Digital Watchdog Spectrum IPVMS licenses, delivery to the Aurora Police Department, installation, and personnel training. Submissions are due by December 17, 2025, via the OpenGov procurement portal. Bidders must provide specification sheets, contact information, references, subcontractor listings, and required tax and regulatory certifications.
EVALUATION CRITERIA
7- Adherence to specifications
- Price
- Qualifications
- Delivery or completion date
- Product appearance and quality
- Maintenance costs and warranty provisions
- Repurchase or residual value
REQUIRED DELIVERABLES
4- Solar Powered Trailer
- 20 Digital Watchdog Spectrum IPVMS Licenses
- Comprehensive Training
- Delivery & Installation
REQUIRED ATTACHMENTS
9- Specification Sheet
- COA_Contact_Information.docx
- References
- Sub-Contractor List
- Eligibility confirmation
- Bidder's Tax Certification
- Bidder's Certification
- Local Vendor Preference Application
- Sample Standard City of Aurora Contract
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Bid from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Andrew Wolcott.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Wolcott at (630) 256-5212. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Solar Powered Trailer, 20 Digital Watchdog Spectrum IPVMS Licenses, Comprehensive Training, Delivery & Installation. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to specifications, price, qualifications, delivery or completion date, product appearance and quality, maintenance costs and warranty provisions, repurchase or residual value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specification Sheet, COA_Contact_Information.docx, References, Sub-Contractor List, Eligibility confirmation, Bidder's Tax Certification, Bidder's Certification, Local Vendor Preference Application, S. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.