City of Aurora Professional Engineering Services - 2026-2027 Annual Manhole Inspections RFP #25-182
City of Aurora cityCity · Aurora city, IL- Due
- Dec 17, 2025
- Deadline passed
- Posted
- Dec 2, 2025
- Contract term
- 2 years
- Primary contact
- Nadia Schweisthal
- (630) 256-3231
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THE 30-SECOND BRIEF
The City of Aurora, Illinois is requesting proposals from qualified engineering firms to provide professional engineering services for the 2026-2027 Annual Manhole Inspections. The scope involves annually inspecting approximately 2,500 sanitary and storm manholes located within the limits of the City's Overlay Program across all 10 wards. Inspections must meet NASSCO Manhole Assessment and Certification Program (MACP) Level 1 standards, utilizing ArcGIS Survey 123 on mobile devices/tablets. Vendors must provide repair recommendations and budget estimates in Microsoft Excel format with severity ratings from 0 to 3. The contract term is two years. Proposals are due by December 17, 2025, at 11:00 am via the OpenGov portal, with a question deadline of December 9, 2025. Required qualifications include NASSCO certification for inspectors and a Project Manager who is a Licensed Professional Engineer in Illinois. Evaluation is based on consultant experience, staff capabilities, technical approach, schedule, and pricing.
Inspect approximately 2, 500 sanitary and storm manholes annually; Provide repair recommendations and budget estimates in Microsoft Excel format
Consultant Experience 20%, Staff Capabilities 30%, Technical Approach 30%, Schedule 20%, Pricing 30%
SUMMARY
The City of Aurora, Illinois is requesting proposals from qualified engineering firms to provide professional engineering services for the 2026-2027 Annual Manhole Inspections.
The scope involves annually inspecting approximately 2,500 sanitary and storm manholes located within the limits of the City's Overlay Program across all 10 wards. Inspections must meet NASSCO Manhole Assessment and Certification Program (MACP) Level 1 standards, utilizing ArcGIS Survey 123 on mobile devices/tablets. Vendors must provide repair recommendations and budget estimates in Microsoft Excel format with severity ratings from 0 to 3. The contract term is two years. Proposals are due by December 17, 2025, at 11:00 am via the OpenGov portal, with a question deadline of December 9, 2025. Required qualifications include NASSCO certification for inspectors and a Project Manager who is a Licensed Professional Engineer in Illinois. Evaluation is based on consultant experience, staff capabilities, technical approach, schedule, and pricing.
EVALUATION CRITERIA
5- Consultant Experience 20%
- Staff Capabilities 30%
- Technical Approach 30%
- Schedule 20%
- Pricing 30%
REQUIRED DELIVERABLES
Inspect approximately 2, 500 sanitary and storm manholes annually; Provide repair recommendations and budget estimates in Microsoft Excel format
REQUIRED ATTACHMENTS
12- Cover Transmittal Letter
- Consultant Experience
- Staff Capabilities
- Technical Approach
- Schedule
- Sample Standard City of Aurora Contract
- COA Contact Information
- References
- Sub-Contractor List
- Eligibility
- Proposer's Certification
- Proposer's Tax Certification
REQUIRED STAFFING
Project Manager
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this RFP from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Nadia Schweisthal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nadia Schweisthal at (630) 256-3231. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Inspect approximately 2, 500 sanitary and storm manholes annually; Provide repair recommendations and budget estimates in Microsoft Excel format. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Consultant Experience 20%, Staff Capabilities 30%, Technical Approach 30%, Schedule 20%, Pricing 30%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Transmittal Letter, Consultant Experience, Staff Capabilities, Technical Approach, Schedule, Sample Standard City of Aurora Contract, COA Contact Information, References, Sub-Contractor List, El. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.