City of Aurora - Preventative Maintenance Services of Natural Gas Generators - IFB 25-227 (2025)
City of Aurora cityCity · Aurora city, IL- Due
- Dec 18, 2025
- Deadline passed
- Posted
- Nov 24, 2025
- Contract term
- 1 year
- Primary contact
- Michael Houston
- (630) 256-3712
Know who Aurora city buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Aurora, IL is seeking bids for preventative maintenance services of natural gas generators and emergency pump engines at seven lift stations and the Water and Sewer Maintenance Division facility under IFB 25-227. The scope of work includes eleven monthly scheduled inspections and one annual maintenance per manufacturer guidelines, covering items such as air intake systems, cooling systems, fuel systems, lube systems, ignition systems, and battery maintenance. The initial contract term runs through December 31, 2026, with two optional one-year extension periods. Bids are due by December 18, 2025, at 10:00 am, with a question deadline of December 11, 2025. Non-mandatory pre-proposal meetings and site visits are scheduled for December 2 and December 9, 2025. Submissions must be made electronically via the OpenGov procurement portal.
Adherence to all conditions and requirements of the bid specifications, price, qualifications of the bidder including past performance and experience, delivery or completion date, product appearance and overall quality, maintenance costs and warranty provisions, repurchase or residual value
SUMMARY
The City of Aurora, IL is seeking bids for preventative maintenance services of natural gas generators and emergency pump engines at seven lift stations and the Water and Sewer Maintenance Division facility under IFB 25-227.
The scope of work includes eleven monthly scheduled inspections and one annual maintenance per manufacturer guidelines, covering items such as air intake systems, cooling systems, fuel systems, lube systems, ignition systems, and battery maintenance. The initial contract term runs through December 31, 2026, with two optional one-year extension periods. Bids are due by December 18, 2025, at 10:00 am, with a question deadline of December 11, 2025. Non-mandatory pre-proposal meetings and site visits are scheduled for December 2 and December 9, 2025. Submissions must be made electronically via the OpenGov procurement portal.
EVALUATION CRITERIA
7- Adherence to all conditions and requirements of the bid specifications
- Price
- Qualifications of the bidder including past performance and experience
- Delivery or completion date
- Product appearance and overall quality
- Maintenance costs and warranty provisions
- Repurchase or residual value
REQUIRED ATTACHMENTS
10- COA Contact Information.docx
- References
- Sub-Contractor List
- Eligibility confirmation
- Bidder's Tax Certification
- Bidder's Certification
- Apprenticeship or Training Program Certification
- Union/Apprenticeship Requested Documentation
- Local Vendor Preference Application
- Standard City of Aurora Contract
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Duration
- 12 months
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this IFB from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Michael Houston.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Houston at (630) 256-3712. Questions and answers are typically shared with all prospective bidders.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to all conditions and requirements of the bid specifications, price, qualifications of the bidder including past performance and experience, delivery or completion date, product appearance a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: COA Contact Information.docx, References, Sub-Contractor List, Eligibility confirmation, Bidder's Tax Certification, Bidder's Certification, Apprenticeship or Training Program Certification, Union/App. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.