Chicago Housing Authority Physical Access Control Systems and Door Readers RFP Event 3353 2026
Chicago Housing Authority, Chicago, IL·Local Housing Authority
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- Primary Contact
- Mauricio Beltran · (312) 786-3391
- Contract Term
- 3 years
- Duration
- 36 months
- Scope Location
- Chicago, IL
- Submission Address
- CHA Supplier Portal
SUMMARY
The Chicago Housing Authority (CHA) is issuing RFP Event 3353 to select a vendor for the modernization and expansion of physical access control systems at CHA Headquarters and the Family Investment Center (FIC). The scope includes implementing a centralized system, replacing existing readers at HQ, turnkey installation at FIC, and migrating legacy Ccure data. Requirements include integration with Microsoft Active Directory/Entra ID for SSO, ADA compliance, and providing three years of ongoing maintenance, repairs, and software upgrades. Proposals must be submitted electronically via the CHA Supplier Portal by September 23, 2026. A pre-proposal conference was held on September 3, 2026, and a Letter of Intent is due by September 16, 2026. Evaluation criteria include specialized experience (30%), approach/work plan (30%), and proposed fees (20%).
EVALUATION CRITERIA
Specialized Experience and Past Performance (30), Approach and Work Plan (30), Organizational Structure and Key Personnel (10), Contract Requirements (10), Proposed Fees (20), Oral Presentations (30)
REQUIRED DELIVERABLES
Fee Proposal Form (Excel and PDF), Letter of Intent, Contract Compliance Certification Form, Diversity Goals Utilization Plan, Financial Statements (Audited/Reviewed/Compiled based on value), IRS Tax Transcript
REQUIRED ATTACHMENTS
Attachment A- Fee Proposal Form, Attachment B- Letter of Intent, M/W/DBE Waiver Request, Vendor Submission Checklist
REQUIRED STAFFING ROLES
Senior Procurement Specialist, Manager of Infrastructure and Security, Senior Compliance Specialist, Program Specialist, WORC Advisor
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Chicago Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: CHA Supplier Portal. For questions, contact Mauricio Beltran.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Specialized Experience and Past Performance (30), Approach and Work Plan (30), Organizational Structure and Key Personnel (10), Contract Requirements (10), Proposed Fees (20), Oral Presentations (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chicago Housing Authority?
All active and historical solicitations from Chicago Housing Authority are tracked and searchable. As a local housing authority agency, Chicago Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of September 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A- Fee Proposal Form, Attachment B- Letter of Intent, M/W/DBE Waiver Request, Vendor Submission Checklist. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Chicago Housing Authority for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chicago Housing Authority in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mauricio Beltran at (312) 786-3391. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chicago, IL. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Senior Procurement Specialist, Manager of Infrastructure and Security, Senior Compliance Specialist, Program Specialist, WORC Advisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fee Proposal Form (Excel and PDF), Letter of Intent, Contract Compliance Certification Form, Diversity Goals Utilization Plan, Financial Statements (Audited/Reviewed/Compiled based on value), IRS Tax Transcript. Proposals should clearly address how each deliverable will be met.
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