Chicago Housing Authority Physical Access Control Systems/Door Readers RFP Event 3353 (2026)
Chicago Housing AuthorityLocal Housing Authority · Chicago, IL- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 3 years
- Primary contact
- Mauricio Beltran
- (312) 786-3391
Know who Chicago Housing Authority buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The Chicago Housing Authority (CHA) is seeking proposals from qualified vendors to modernize and expand its physical access control systems under RFP Event 3353 (2026). The project covers two key locations: CHA Headquarters (60 E. Van Buren and 333 S. Wabash) and the Family Investment Center (4859 S. Wabash). The scope includes a full turnkey installation at FIC and upgrades at CHA HQ, supporting RFID, proximity, and mobile smart credentials, integrated with Microsoft Active Directory. The selected vendor will provide three years of maintenance and support. Proposals are due by September 23, 2026, at 1:00 PM CT via the CHA Supplier Portal. A pre-proposal conference and site visits are scheduled for September 3, 2026. Requirements include M/W/DBE participation goals (20-30%) and Section 3 labor hour compliance (25%).
Functional licensed system, Project timeline, As-built documentation, Testing reports, Training documents, Migrated user data, 3 years maintenance agreement
Specialized Experience and Past Performance (30 points), Approach and Work Plan (30 points), Organization Structure and Key Personnel (10 points), Contract Requirements (10 points), Proposed Fees (20 points), Oral Presentations (30 points)
SUMMARY
The Chicago Housing Authority (CHA) is seeking proposals from qualified vendors to modernize and expand its physical access control systems under RFP Event 3353 (2026).
The project covers two key locations: CHA Headquarters (60 E. Van Buren and 333 S. Wabash) and the Family Investment Center (4859 S. Wabash). The scope includes a full turnkey installation at FIC and upgrades at CHA HQ, supporting RFID, proximity, and mobile smart credentials, integrated with Microsoft Active Directory. The selected vendor will provide three years of maintenance and support. Proposals are due by September 23, 2026, at 1:00 PM CT via the CHA Supplier Portal. A pre-proposal conference and site visits are scheduled for September 3, 2026. Requirements include M/W/DBE participation goals (20-30%) and Section 3 labor hour compliance (25%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Functional licensed system
- Project timeline
- As-built documentation
- Testing reports
- Training documents
- Migrated user data
- 3 years maintenance agreement
REQUIRED ATTACHMENTS
8- Attachment A-Fee Proposal
- Attachment B-Letter of Intent
- Attachment C-Vendor Submission Checklist
- Attachment D-Standard Professional Services Agreement
- Attachment E-Reference Questionnaire
- Attachment F-Utilization Plan
- Appendix A-Card Reader Details
- Appendix B-Controller Inventory
REQUIRED STAFFING
Project Manager, Technicians
- Submit to
- https://supplier.thecha.org
- Scope location
- Chicago, IL
Questions about this RFP
How do I respond to this RFP from Chicago Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://supplier.thecha.org. For questions, contact Mauricio Beltran.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chicago Housing Authority in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mauricio Beltran at (312) 786-3391. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Functional licensed system, Project timeline, As-built documentation, Testing reports, Training documents, Migrated user data, 3 years maintenance agreement. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Specialized Experience and Past Performance (30 points), Approach and Work Plan (30 points), Organization Structure and Key Personnel (10 points), Contract Requirements (10 points), Proposed Fees (20..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chicago Housing Authority?
All active and historical solicitations from Chicago Housing Authority are tracked and searchable. As a local housing authority agency, Chicago Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A-Fee Proposal, Attachment B-Letter of Intent, Attachment C-Vendor Submission Checklist, Attachment D-Standard Professional Services Agreement, Attachment E-Reference Questionnaire, Attachm. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Chicago Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chicago, IL. Review the full solicitation for detailed scope requirements.