Beaver County Election Night Reporting Web-Based Display Solution RFP 2026
Beaver CountyCounty · Beaver, PA- Due
- Jul 21, 2026
- Deadline passed
- Posted
- Jun 29, 2026
- Contract term
- 3 years
- Primary contact
- Wayne Souffrant
- (724) 770-4432
The 30-second brief
Beaver County is soliciting proposals for a web-based election night reporting solution for a three-year term. The system must be compatible with ES&S ElectionWare 6.1.1.0 and meet WCAG 2.1 Level AA accessibility standards.
Windows-based management application, Web-based display application, Training, Help desk service information
Experience, personnel expertise, ability to meet terms, previous performance/references, oral interviews, cost
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Summary
Beaver County is soliciting proposals for a web-based election night reporting solution for a three-year term. The system must be compatible with ES&S ElectionWare 6.1.1.0 and meet WCAG 2.1 Level AA accessibility standards.
EVALUATION CRITERIA
6- Experience
- Personnel expertise
- Ability to meet terms
- Previous performance/references
- Oral interviews
- Cost
REQUIRED DELIVERABLES
4- Windows-based management application
- Web-based display application
- Training
- Help desk service information
REQUIRED ATTACHMENTS
3- Cover Sheet
- References
- Samples of Work Product
- Submit to
- Beaver County Courthouse, 810 Third Street, Beaver, PA 15009
- Scope location
- Beaver, PA
- Reported agency
- County of Beaver
Questions about this RFP
How do I respond to this RFP from Beaver County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Beaver County Courthouse, 810 Third Street, Beaver, PA 15009. For questions, contact Wayne Souffrant.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Beaver County in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wayne Souffrant at (724) 770-4432. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Windows-based management application, Web-based display application, Training, Help desk service information. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, personnel expertise, ability to meet terms, previous performance/references, oral interviews, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Beaver County?
All active and historical solicitations from Beaver County are tracked and searchable. As a county agency, Beaver County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet, References, Samples of Work Product. Review the full document from Beaver County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaver, PA. Review the full solicitation for detailed scope requirements.