William Rainey Harper College - Bookstore Services - RFP Q01252 (2026)
William Rainey Harper CollegeHigher Ed · Palatine, IL- Due
- Oct 30, 2026
- 14 days left
- Posted
- Sep 30, 2026
- Contract term
- 7 years
- Primary contact
- Elvia Fernandez
Know who William Rainey Harper College buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
Harper College is seeking proposals from qualified firms to provide comprehensive bookstore services and course material solutions, including digital course materials, textbooks, courseware, merchandise, apparel, gifts, and supplies, supporting approximately 26,500 students annually across campuses in Palatine, Prospect Heights, and Schaumburg, Illinois. Solicitation Q01252 calls for a long-term Bookstore Partner to operate with a focus on quality, affordability, and accessibility, offering innovative operating models such as digital, hybrid, or inclusive access, alongside inventory management, e-commerce, and point-of-sale systems. Proposals are due by October 30, 2026, at 11:00 AM Central Time, with electronic submission via Dropbox. A non-mandatory pre-proposal conference is scheduled for October 8, 2026, at 10:00 AM Central Time in Room W-218, with questions due by October 12, 2026.
Compliance and Responsiveness of Proposal, Technical Proposal (Qualifications and Experience, Proposed Plan and Approach, Key Personnel and Staff), Price Proposal
SUMMARY
Harper College is seeking proposals from qualified firms to provide comprehensive bookstore services and course material solutions, including digital course materials, textbooks, courseware, merchandise, apparel, gifts, and supplies, supporting approximately 26,500 students annually across campuses in Palatine, Prospect Heights, and Schaumburg, Illinois.
Solicitation Q01252 calls for a long-term Bookstore Partner to operate with a focus on quality, affordability, and accessibility, offering innovative operating models such as digital, hybrid, or inclusive access, alongside inventory management, e-commerce, and point-of-sale systems. Proposals are due by October 30, 2026, at 11:00 AM Central Time, with electronic submission via Dropbox. A non-mandatory pre-proposal conference is scheduled for October 8, 2026, at 10:00 AM Central Time in Room W-218, with questions due by October 12, 2026.
EVALUATION CRITERIA
Compliance and Responsiveness of Proposal, Technical Proposal (Qualifications and Experience, Proposed Plan and Approach, Key Personnel and Staff), Price Proposal
REQUIRED ATTACHMENTS
7- Price Proposal Cover Form
- References For Harper College
- Form of Proposals
- Certification of Compliance
- Tax Compliance Affidavit
- Anti-Collusion Affidavit and Consultant's Certification
- Conflict of Interest Form
- Submit to
- https://www.dropbox.com/request/hy8y6xze2lqjiz6mvfyz
- Duration
- 36 months
- Scope location
- Palatine, IL
Questions about this RFP
How do I respond to this RFP from William Rainey Harper College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.dropbox.com/request/hy8y6xze2lqjiz6mvfyz. For questions, contact Elvia Fernandez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including William Rainey Harper College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elvia Fernandez. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance and Responsiveness of Proposal, Technical Proposal (Qualifications and Experience, Proposed Plan and Approach, Key Personnel and Staff), Price Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from William Rainey Harper College?
All active and historical solicitations from William Rainey Harper College are tracked and searchable. As a higher ed agency, William Rainey Harper College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal Cover Form, References For Harper College, Form of Proposals, Certification of Compliance, Tax Compliance Affidavit, Anti-Collusion Affidavit and Consultant's Certification, Conflict of. Review the full document from William Rainey Harper College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palatine, IL. Review the full solicitation for detailed scope requirements.