Westport Public Schools Sound System Equipment RFP 2026
Westport School District, Westport, CT·School
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- Reported Agency
- Westport Public Schools
- Primary Contact
- John Koplas
- Scope Location
- Westport, CT
- Submission Address
- 110 Myrtle Avenue, Westport, CT 06880
SUMMARY
Westport Public Schools is seeking proposals for the supply and installation of a professional-grade sound reinforcement system and acoustic treatment package for the Multi-Purpose Room at Greens Farms Elementary School. The project includes equipment, installation, tuning, and training.
EVALUATION CRITERIA
Quality of proposal, Experience of company with similar projects, Success of completed projects, Fee for equipment and installation services
REQUIRED DELIVERABLES
Sound system equipment, Installation, Tuning, Training, Product data sheets, Acoustic panel specifications, Equipment list, System layout drawings, Acoustic and audio drawings.
REQUIRED ATTACHMENTS
Fee Proposal Form, First Level Floor Plan-with the work area highlighted
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Westport School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 110 Myrtle Avenue, Westport, CT 06880. For questions, contact John Koplas.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of proposal, Experience of company with similar projects, Success of completed projects, Fee for equipment and installation services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Westport School District?
All active and historical solicitations from Westport School District are tracked and searchable. As a school agency, Westport School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee Proposal Form, First Level Floor Plan-with the work area highlighted. Review the full document from Westport School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Westport School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Koplas. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westport, CT. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Sound system equipment, Installation, Tuning, Training, Product data sheets, Acoustic panel specifications, Equipment list, System layout drawings, Acoustic and audio drawings.. Proposals should clearly address how each deliverable will be met.
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