Westbrook School Department RFP for Design & Construction Services - HVAC Ductless Mini-Split Project
Westbrook Public SchoolsSchool · Westbrook, ME- Due
- Mar 27, 2026
- Deadline passed
- Posted
- Mar 1, 2026
- Primary contact
- Tony Lombardo
- (207) 219-9778
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THE 30-SECOND BRIEF
The Westbrook School Department requests construction services from a licensed HVAC contractor for an HVAC Ductless Multi-Zone Mini-Split project at Canal Elementary School. The project includes the installation of up to 33 HVAC Ductless Multi-Zone Mini-Split air conditioning units, including appropriate sizing and design/layout of units, firestopping, wall repair, ceiling repair, electrical work, and local permits through Code Enforcement. A site visit is scheduled for March 20, 2026, at 2:30 PM, and proposals are due by March 27, 2026, at 2:00 PM at the Westbrook School Department Administrative Offices. Construction is to occur starting on or about June 16, 2026, and end no later than August 24, 2026.
Lowest most qualified Firm
SUMMARY
The Westbrook School Department requests construction services from a licensed HVAC contractor for an HVAC Ductless Multi-Zone Mini-Split project at Canal Elementary School.
The project includes the installation of up to 33 HVAC Ductless Multi-Zone Mini-Split air conditioning units, including appropriate sizing and design/layout of units, firestopping, wall repair, ceiling repair, electrical work, and local permits through Code Enforcement. A site visit is scheduled for March 20, 2026, at 2:30 PM, and proposals are due by March 27, 2026, at 2:00 PM at the Westbrook School Department Administrative Offices. Construction is to occur starting on or about June 16, 2026, and end no later than August 24, 2026.
EVALUATION CRITERIA
Lowest most qualified Firm
REQUIRED ATTACHMENTS
6- Proposal form signed by an authorized principal or agent
- AIA 701 Qualification form
- CHRO forms
- At least three References
- Three copies of proposal
- Bid bond
- Submit to
- Westbrook School Department Administrative Offices, 117 Stroudwater Street, Westbrook, ME 04092
- Scope location
- Westbrook, ME
- Reported agency
- Westbrook School Department
Questions about this RFP
How do I respond to this RFP from Westbrook Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Westbrook School Department Administrative Offices, 117 Stroudwater Street, Westbrook, ME 04092. For questions, contact Tony Lombardo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Westbrook Public Schools in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tony Lombardo at (207) 219-9778. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest most qualified Firm" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Westbrook Public Schools?
All active and historical solicitations from Westbrook Public Schools are tracked and searchable. As a school agency, Westbrook Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: proposal form signed by an authorized principal or agent, AIA 701 Qualification form, CHRO forms, at least three References, three copies of proposal, bid bond. Review the full document from Westbrook Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westbrook, ME. Review the full solicitation for detailed scope requirements.