West Liberty University Security Camera Software Services RFP 27-0001 2026
West Liberty UniversityHigher Ed · West Liberty, WV- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Primary contact
- Patrick Kelly
- (304) 336-8312
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THE 30-SECOND BRIEF
West Liberty University is soliciting proposals to replace its end-of-life IndigoVision VMS with a modern security camera software platform. The project includes software, labor, and migration for existing campus cameras by December 31, 2026.
Full deployment and configuration, Camera migration, Documentation and training
Qualifications Experience and Company Background (50 points), Price (35 points), Timeline (15 points), WV Resident Vendor (5 points)
SUMMARY
West Liberty University is soliciting proposals to replace its end-of-life IndigoVision VMS with a modern security camera software platform. The project includes software, labor, and migration for existing campus cameras by December 31, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Full deployment and configuration
- Camera migration
- Documentation and training
REQUIRED ATTACHMENTS
10- RFP Checklist
- Designated Contact Form
- Exhibit D: RFP Certification
- Exhibit E: Addendum Acknowledgement
- Appendix 1: Contractor Notice
- Appendix 2: Employment History Disclosure Statement
- Appendix 3: Purchasing Affidavit
- Appendix 4: Drug Free Workplace Conformance Affidavit
- Appendix 5: Disclosure of Interested Parties to Contracts
- Appendix 6: Subcontractor Listing
- Submit to
- 208 University Dr. CUB 109, West Liberty, WV 26074 or [email protected]
- Scope location
- West Liberty, WV
Questions about this RFP
How do I respond to this RFP from West Liberty University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 208 University Dr. CUB 109, West Liberty, WV 26074 or [email protected]. For questions, contact Patrick Kelly.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Liberty University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Kelly at (304) 336-8312. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Full deployment and configuration, Camera migration, Documentation and training. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications Experience and Company Background (50 points), Price (35 points), Timeline (15 points), WV Resident Vendor (5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Liberty University?
All active and historical solicitations from West Liberty University are tracked and searchable. As a higher ed agency, West Liberty University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Checklist, Designated Contact Form, Exhibit D: RFP Certification, Exhibit E: Addendum Acknowledgement, Appendix 1: Contractor Notice, Appendix 2: Employment History Disclosure Statement, Appendix. Review the full document from West Liberty University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Liberty, WV. Review the full solicitation for detailed scope requirements.