Wayne County RFP for Recreation Concession Operations 2023
Wayne County, Wayne County, GA·County
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- Primary Contact
- Amanda Hannah · (912) 427-5915
- Contract Term
- 1 year
- Scope Location
- Jesup, GA
- Submission Address
- Wayne County Commission, Attn: Amanda Hannah County Clerk, 341 East Walnut Street, Jesup, GA 31546
SUMMARY
Wayne County Parks and Recreation (WCRD) is soliciting proposals for concession operations at athletic games and events at designated county parks for the 2023-2024 athletic seasons. The scope includes operating concession facilities at Ben Park, Bill Morris Park, Babes Mighty Mites, and the Soccer Complex during fall (Football, Cheerleading, Soccer) and spring (Baseball, Softball) sports seasons, as well as during athletic tournaments. Bidders must propose a Gross Revenue Percentage Fee to be paid monthly to the County. Requirements include selling only Coca-Cola products, providing meals to recreation officials during events, and obtaining necessary permits and insurance ($1,000,000 liability). The initial term begins January 1, 2024, with options for two additional years. Quotes are due by September 27, 2023.
EVALUATION CRITERIA
All quotes will be evaluated; the County reserves the right to reject any and all quotes; highest responsive bid may not be the recommended awardee.
REQUIRED DELIVERABLES
Gross Revenue Percentage Fee proposal, Accounting Reports, Occupation tax registration, Food Service Permit, Georgia Sales Tax Reporting Number, Liability insurance certificate, List of items to be sold
REQUIRED ATTACHMENTS
Request for Quote Response Form, Vendor's Concessions Information Check-List
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Wayne County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 27, 2023. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Wayne County Commission, Attn: Amanda Hannah County Clerk, 341 East Walnut Street, Jesup, GA 31546. For questions, contact Amanda Hannah.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "All quotes will be evaluated; the County reserves the right to reject any and all quotes; highest responsive bid may not be the recommended awardee." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wayne County?
All active and historical solicitations from Wayne County are tracked and searchable. As a county agency, Wayne County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Quote Response Form, Vendor's Concessions Information Check-List. Review the full document from Wayne County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wayne County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Hannah at (912) 427-5915. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jesup, GA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Gross Revenue Percentage Fee proposal, Accounting Reports, Occupation tax registration, Food Service Permit, Georgia Sales Tax Reporting Number, Liability insurance certificate, List of items to be sold. Proposals should clearly address how each deliverable will be met.
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