Village of Key Biscayne Youth Lacrosse Program RFP 2025-06
Key Biscayne villageCity · Key Biscayne, FL- Due
- Nov 20, 2025
- Deadline passed
- Posted
- Nov 20, 2025
- Contract term
- 2 years
- Primary contact
- Matthew Ogelsby Warwick
- (415) 871-3769
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THE 30-SECOND BRIEF
Seeks proposals for a comprehensive, year-round, developmental youth lacrosse program for the Village of Key Biscayne, including instruction, program administration, staffing, safety compliance, communication, and long-term program development.
Published Fall and Winter/Spring program calendars, Practice and game schedules, Session calendars, RAE Skills Test criteria, RAEward recognition system, Staffing plan, Emergency Action Plan, Weekly lesson plans, Rosters, Team compositions.
Quality of Service, Communication and Responsiveness, Compliance with Contractual Obligations, Cost-Effectiveness, Problem-Solving and Conflict Resolution, Overall rating
SUMMARY
Seeks proposals for a comprehensive, year-round, developmental youth lacrosse program for the Village of Key Biscayne, including instruction, program administration, staffing, safety compliance, communication, and long-term program development.
EVALUATION CRITERIA
6- Quality of Service
- Communication and Responsiveness
- Compliance with Contractual Obligations
- Cost-Effectiveness
- Problem-Solving and Conflict Resolution
- Overall rating
REQUIRED DELIVERABLES
10- Published Fall and Winter/Spring program calendars
- Practice and game schedules
- Session calendars
- RAE Skills Test criteria
- RAEward recognition system
- Staffing plan
- Emergency Action Plan
- Weekly lesson plans
- Rosters
- Team compositions
REQUIRED ATTACHMENTS
Form 1: Response Checklist, Form 2: Addendum Acknowledgment, Form 3A: Certificate of Authority (Corporations or Partnerships), Form 3B: Certificate of Authority (Individuals), Form 4: Proposer's Statement of Organization, Form 5: References, Form 6: Affidavits (Single Execution, Independence, Non-Collusion, E-Verify, Non-Coercive Conduct, Foreign Countries), Form 7: Drug Free Workplace, Form 8: Certification to Accuracy of Proposal, Form 9: Scrutinized Companies, Form 10: Public Entity Crimes, Form 11: Dispute Disclosure, Form 12: List of Proposed Subcontractors, Form 16: Insurance and License Certificate, Exhibit A: Scope of Services, Exhibit B: Fee Schedule/Price Proposal, Exhibit C: Certificate of Insurance, Attachment B: Background Check Consent Form, Attachment C: Risk Acknowledgement, Release of Liability, & Waiver, Attachment D: Performance Evaluation
- Submit to
- Key Biscayne, Florida
- Duration
- 24 months
- Scope location
- Key Biscayne, Florida
- Reported agency
- Village of Key Biscayne
Questions about this RFP
How do I respond to this RFP from Key Biscayne village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Key Biscayne, Florida. For questions, contact Matthew Ogelsby Warwick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Key Biscayne village in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Ogelsby Warwick at (415) 871-3769. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Published Fall and Winter/Spring program calendars, Practice and game schedules, Session calendars, RAE Skills Test criteria, RAEward recognition system, Staffing plan, Emergency Action Plan, Weekly lesson plans, Rosters, Team compositions.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of Service, Communication and Responsiveness, Compliance with Contractual Obligations, Cost-Effectiveness, Problem-Solving and Conflict Resolution, Overall rating" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Key Biscayne village?
All active and historical solicitations from Key Biscayne village are tracked and searchable. As a city agency, Key Biscayne village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Response Checklist, Form 2: Addendum Acknowledgment, Form 3A: Certificate of Authority (Corporations or Partnerships), Form 3B: Certificate of Authority (Individuals), Form 4: Proposer's State. Review the full document from Key Biscayne village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key Biscayne, Florida. Review the full solicitation for detailed scope requirements.