Village of Key Biscayne RFP Key Biscayne Community Center Assessment 2025
Key Biscayne villageCity · Key Biscayne, FL- Due
- Dec 16, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Duration
- 10 months
- Primary contact
- Daren Jairam
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THE 30-SECOND BRIEF
The Village of Key Biscayne is seeking proposals from qualified firms to conduct an assessment, operational audit, and feasibility study of the Key Biscayne Community Center. The goal is to develop a data-driven plan for the center's maintenance, improvement, or expansion.
Project work plan and schedule, Comprehensive Data Collection and Inventory Summary, Compilation of Vision Plan and Survey Insights, Summary of Key Staff Leadership Interviews, Departmental SWOT Analysis Report, Facility and Operational Assessment Report, Recreation Facility Inventory and Analysis Report and in CityWorks database format, Photo Documentation and Facility Condition Summary, Community Needs and Market Analysis Report, Feasibility and Concept Development Report, Strategic Implementation Plan, FY 26-27 and FY 27-28 Service Level Recommendation Report, Summary Matrix of Facility and Programmatic Priorities, Five-Year Financial and Operational Pro-Forma, Revenue Strategy and Pricing Recommendations, Excel-Based Financial Model Tool, Recreation Management Software Evaluation Report, Comparative Analysis Matrix of Software Options, Recommended Software Implementation Plan, Description of Optional Additional Scope Items, Justification and Benefit Summary for Each Proposed Enhancement
Experience / Qualifications / Work Reference of Entity, Experience / Qualifications / Work Reference of Personnel, Service / Program Plan/Approach, Familiarity with the unique, local conditions of the Village, Proposed Price/Financial Stability
SUMMARY
The Village of Key Biscayne is seeking proposals from qualified firms to conduct an assessment, operational audit, and feasibility study of the Key Biscayne Community Center. The goal is to develop a data-driven plan for the center's maintenance, improvement, or expansion.
EVALUATION CRITERIA
6- Experience / Qualifications / Work Reference of Entity
- Experience / Qualifications / Work Reference of Personnel
- Service / Program Plan/Approach
- Familiarity with the unique
- Local conditions of the Village
- Proposed Price/Financial Stability
REQUIRED DELIVERABLES
Project work plan and schedule, Comprehensive Data Collection and Inventory Summary, Compilation of Vision Plan and Survey Insights, Summary of Key Staff Leadership Interviews, Departmental SWOT Analysis Report, Facility and Operational Assessment Report, Recreation Facility Inventory and Analysis Report and in CityWorks database format, Photo Documentation and Facility Condition Summary, Community Needs and Market Analysis Report, Feasibility and Concept Development Report, Strategic Implementation Plan, FY 26-27 and FY 27-28 Service Level Recommendation Report, Summary Matrix of Facility and Programmatic Priorities, Five-Year Financial and Operational Pro-Forma, Revenue Strategy and Pricing Recommendations, Excel-Based Financial Model Tool, Recreation Management Software Evaluation Report, Comparative Analysis Matrix of Software Options, Recommended Software Implementation Plan, Description of Optional Additional Scope Items, Justification and Benefit Summary for Each Proposed Enhancement
REQUIRED ATTACHMENTS
Cover Sheet, Proposal Forms listed in Section 6, Exhibit B: Fee Schedule, Exhibit D: Transition Plan, Statement of Financial Stability, A title page, A table of contents, Executive Summary, Deliverables, tasks, activities, etc. as outlined in the Scope of Services, List any exceptions to this RFP, Qualifications: Provide a brief description of your firm, including: Qualification of Firm, Qualification of Staff, Industry Knowledge and Expertise, Project Management and Special Services pertinent to this Solicitation; and Past Performance, Service Team and Resume, Provide a Personnel Plan, Subcontracting Plan, Proposal Approach, Insurance, Certificate of Insurance, Performance & Payment Security
REQUIRED STAFFING
Principal-in-charge, Project manager
- Submit to
- https://www.demandstar.com
- Scope location
- Key Biscayne, Florida
- Reported agency
- Village of Key Biscayne
Questions about this RFP
How do I respond to this RFP from Key Biscayne village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.demandstar.com. For questions, contact Daren Jairam.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Key Biscayne village in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daren Jairam. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal-in-charge, Project manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project work plan and schedule, Comprehensive Data Collection and Inventory Summary, Compilation of Vision Plan and Survey Insights, Summary of Key Staff Leadership Interviews, Departmental SWOT Analysis Report, Facility and Operational Assessment Report, Recreation Facility Inventory and Analysis R. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience / Qualifications / Work Reference of Entity, Experience / Qualifications / Work Reference of Personnel, Service / Program Plan/Approach, Familiarity with the unique, local conditions of the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Key Biscayne village?
All active and historical solicitations from Key Biscayne village are tracked and searchable. As a city agency, Key Biscayne village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet, Proposal Forms listed in Section 6, Exhibit B: Fee Schedule, Exhibit D: Transition Plan, Statement of Financial Stability, A title page, A table of contents, Executive Summary, Deliverabl. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Key Biscayne village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key Biscayne, Florida. Review the full solicitation for detailed scope requirements.