Village of Key Biscayne Sound, Stage, Lighting and Equipment Rental Services RFP 2025-08
Key Biscayne villageCity · Key Biscayne village, FL- Due
- Jun 10, 2025
- Deadline passed
- Posted
- Jun 9, 2025
- Contract term
- 1 year
- Primary contact
- Clarissa Rodriguez
- (786) 504-2369
Know who Key Biscayne village buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
SUMMARY
This RFP seeks proposals for sound, stage, lighting, and equipment rental services for the Village of Key Biscayne, Florida. It includes detailed forms for the proposal, affidavits, and exhibits outlining the scope of services, pricing schedule, and contract terms.
REQUIRED ATTACHMENTS
18- Form 1: Response Checklist
- Form 2: Addendum Acknowledgment
- Form 3A/3B: Certificate of Authority
- Form 4: Proposer's Statement of Organization
- Form 5: References
- Form 6A: Single Execution Affidavits
- Form 6B: Independence Affidavit
- Form 6C: Non-Collusion Affidavit
- Form 7: Drug Free Workplace
- Form 8: Certification to Accuracy of Proposal
- Form 9: Scrutinized Companies
- Form 10: Public Entity Crimes
- Form 11: Dispute Disclosure
- Form 16: Insurance and License Certificates
- ATTACHMENT A: Sample Contract
- EXHIBIT A: Scope of Services
- EXHIBIT B: Fee Schedule/Price Proposal
- EXHIBIT C: Certificate of Insurance
REQUIRED STAFFING
5- Scope location
- Key Biscayne, Florida
- Reported agency
- Village of Key Biscayne
Questions about this RFP
How do I respond to this RFP from Key Biscayne village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 10, 2025. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Clarissa Rodriguez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Key Biscayne village in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clarissa Rodriguez at (786) 504-2369. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Stagehand, Stage Engineer, Audio Technician, Electrician, Stage Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 4 more questions
Where can I find more RFPs from Key Biscayne village?
All active and historical solicitations from Key Biscayne village are tracked and searchable. As a city agency, Key Biscayne village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Response Checklist, Form 2: Addendum Acknowledgment, Form 3A/3B: Certificate of Authority, Form 4: Proposer's Statement of Organization, Form 5: References, Form 6A: Single Execution Affidavit. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Key Biscayne village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key Biscayne, Florida. Review the full solicitation for detailed scope requirements.