Village of Key Biscayne Mechanical Rides, Inflatables and Entertainment Services ITB 2025-12
Key Biscayne villageCity · Key Biscayne village, FL- Due
- Jun 17, 2025
- Deadline passed
- Posted
- May 5, 2025
- Contract term
- 3 years
- Primary contact
- Daren Jairam
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THE 30-SECOND BRIEF
The Village of Key Biscayne is soliciting bids for mechanical rides, inflatables, and entertainment services for events hosted by the Village. Contractors will be responsible for delivery, setup, breakdown, and operation of equipment, as well as providing entertainers.
Mechanical rides, Inflatables, Entertainers, Supporting equipment
SUMMARY
The Village of Key Biscayne is soliciting bids for mechanical rides, inflatables, and entertainment services for events hosted by the Village. Contractors will be responsible for delivery, setup, breakdown, and operation of equipment, as well as providing entertainers.
REQUIRED DELIVERABLES
4- Mechanical rides
- Inflatables
- Entertainers
- Supporting equipment
REQUIRED ATTACHMENTS
16- Response Checklist
- Addendum Acknowledgment
- Certificate of Authority
- Proposer's Statement of Organization
- References
- Affidavits
- Drug Free Workplace Certification
- Scrutinized Companies Certification
- Public Entity Crimes Form
- Dispute Disclosure
- List of Proposed Subcontractors
- Insurance and License Certificates
- Draft Contract
- Scope of Services
- Fee Schedule/Price Proposal
- Certificate of Insurance
REQUIRED STAFFING
Project Manager, Principal-in-charge
- Submit to
- https://www.demandstar.com
- Duration
- 60 months
- Scope location
- Key Biscayne, Florida
- Reported agency
- Village of Key Biscayne
Questions about this RFP
How do I respond to this ITB from Key Biscayne village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.demandstar.com. For questions, contact Daren Jairam.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Key Biscayne village in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daren Jairam. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Principal-in-charge. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Mechanical rides, Inflatables, Entertainers, Supporting equipment. Proposals should clearly address how each deliverable will be met.
Can I search ITBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Key Biscayne village?
All active and historical solicitations from Key Biscayne village are tracked and searchable. As a city agency, Key Biscayne village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response Checklist, Addendum Acknowledgment, Certificate of Authority, Proposer's Statement of Organization, References, Affidavits, Drug Free Workplace Certification, Scrutinized Companies Certificat. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Key Biscayne village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key Biscayne, Florida. Review the full solicitation for detailed scope requirements.