Village of Key Biscayne Sound, Stage, Lighting and Equipment Rental Services RFP 2025-08
Key Biscayne villageCity · Key Biscayne village, FL- Due
- Jun 10, 2025
- Deadline passed
- Posted
- Jun 10, 2025
- Contract term
- 1 year
- Primary contact
- Michael Feria
- (786) 222-9914
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THE 30-SECOND BRIEF
Request for proposals for sound, stage, lighting, and equipment rental services for the Village of Key Biscayne. Includes detailed forms, fee schedules, insurance certificates, and statements of qualifications and financial stability.
Professional-grade sound system, Modular staging platform, Custom lighting system, Power distribution and backup systems, Audio/video engineering and technical staff, Event load-in/setup/operation/strike/load-out, On-site technical support, Transportation and logistics coordination, Compliance documentation, Post-event summary report
SUMMARY
Request for proposals for sound, stage, lighting, and equipment rental services for the Village of Key Biscayne. Includes detailed forms, fee schedules, insurance certificates, and statements of qualifications and financial stability.
REQUIRED DELIVERABLES
10- Professional-grade sound system
- Modular staging platform
- Custom lighting system
- Power distribution and backup systems
- Audio/video engineering and technical staff
- Event load-in/setup/operation/strike/load-out
- On-site technical support
- Transportation and logistics coordination
- Compliance documentation
- Post-event summary report
REQUIRED ATTACHMENTS
9- Cover Sheet
- Proposal Forms (1-11)
- Insurance Certificates
- Fee Schedule (Exhibit B)
- Statement of Financial Stability
- Executive Summary
- Qualifications & Experience
- Proposal Approach
- Insurance
- Submit to
- 4548 SW 75th Ave, Miami, FL 33155
- Scope location
- Key Biscayne, Florida
- Reported agency
- Village of Key Biscayne
Questions about this RFP
How do I respond to this RFP from Key Biscayne village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 4548 SW 75th Ave, Miami, FL 33155. For questions, contact Michael Feria.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Key Biscayne village in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Feria at (786) 222-9914. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Professional-grade sound system, Modular staging platform, Custom lighting system, Power distribution and backup systems, Audio/video engineering and technical staff, Event load-in/setup/operation/strike/load-out, On-site technical support, Transportation and logistics coordination, Compliance docum. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Key Biscayne village?
All active and historical solicitations from Key Biscayne village are tracked and searchable. As a city agency, Key Biscayne village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet, Proposal Forms (1-11), Insurance Certificates, Fee Schedule (Exhibit B), Statement of Financial Stability, Executive Summary, Qualifications & Experience, Proposal Approach, Insurance. Review the full document from Key Biscayne village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key Biscayne, Florida. Review the full solicitation for detailed scope requirements.