Village of Hinsdale Request for Proposal - Contractual Lacrosse Programming 2026
Hinsdale village (pt.)City · Hinsdale village (pt.), IL- Due
- Aug 24, 2026
- Deadline passed
- Posted
- Aug 7, 2026
- Contract term
- 1 year
- Primary contact
- Mhayes
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THE 30-SECOND BRIEF
The Village of Hinsdale is seeking competitive proposals from qualified companies to provide outdoor lacrosse field utilization and programming services for boys and girls during the spring, summer, and fall seasons. Services include operating a competitive lacrosse league with officiating and a recreational/instructional youth lacrosse program and league. The initial agreement term is for one year beginning January 1, 2027, with three one-year extension options. Proposals are due by August 24, 2026, at 3:00 PM, submitted electronically via email with the subject line "Lacrosse Programming Services". Proposers must meet minimum qualifications including general liability insurance of at least $1,000,000, background checks for personnel, and compliance with local standards.
Proposed Methodology, Professional Qualifications, Sports Programming/Tournament Experience, Proposed Annual Compensation Level, Proposed Branding/Marketing Plan, Proposed Capital Improvements/Additional Partnerships, Ability to meet insurance requirements, revenue sharing, scheduling times, providing staffing and equipment
SUMMARY
The Village of Hinsdale is seeking competitive proposals from qualified companies to provide outdoor lacrosse field utilization and programming services for boys and girls during the spring, summer, and fall seasons.
Services include operating a competitive lacrosse league with officiating and a recreational/instructional youth lacrosse program and league. The initial agreement term is for one year beginning January 1, 2027, with three one-year extension options. Proposals are due by August 24, 2026, at 3:00 PM, submitted electronically via email with the subject line "Lacrosse Programming Services". Proposers must meet minimum qualifications including general liability insurance of at least $1,000,000, background checks for personnel, and compliance with local standards.
EVALUATION CRITERIA
10- Proposed Methodology
- Professional Qualifications
- Sports Programming/Tournament Experience
- Proposed Annual Compensation Level
- Proposed Branding/Marketing Plan
- Proposed Capital Improvements/Additional Partnerships
- Ability to meet insurance requirements
- Revenue sharing
- Scheduling times
- Providing staffing and equipment
REQUIRED ATTACHMENTS
certificates of General Liability Insurance
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Hinsdale, IL
- Reported agency
- Village of Hinsdale
Questions about this RFP
How do I respond to this RFP from Hinsdale village (pt.)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mhayes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hinsdale village (pt.) in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mhayes. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Methodology, Professional Qualifications, Sports Programming/Tournament Experience, Proposed Annual Compensation Level, Proposed Branding/Marketing Plan, Proposed Capital Improvements/Additio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hinsdale village (pt.)?
All active and historical solicitations from Hinsdale village (pt.) are tracked and searchable. As a city agency, Hinsdale village (pt.) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: certificates of General Liability Insurance. Review the full document from Hinsdale village (pt.) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinsdale, IL. Review the full solicitation for detailed scope requirements.