Village of Hinsdale - KLM Lodge Management Services RFP 2026 - Katherine Legge Memorial Lodge
Hinsdale village (pt.)City · Hinsdale village (pt.), IL- Due
- Oct 23, 2026
- 7 days left
- Posted
- Oct 1, 2026
- Contract term
- 5 years
- Primary contact
- Alex Snyder
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THE 30-SECOND BRIEF
The Village of Hinsdale is issuing a Request for Proposals (RFP) for professional management services, operations, marketing, and event coordination for the Katherine Legge Memorial Lodge (KLM Lodge), located at 5901 S. County Line Road within KLM Park in Hinsdale, Illinois. The historic 1927 English-style building features approximately 4,000 square feet of event space, including a first-floor reception area, dining room, commercial kitchen, outdoor patios, and a second-floor ballroom. The facility currently hosts approximately 90-100 rentals per year, generating around $200,000 in annual rental revenue. The scope includes daily upkeep, janitorial and cleaning services, booking and scheduling weddings, receptions, and corporate meetings, managing online event calendars, coordinating client-arranged services, and conducting facility tours. Proposals are due by October 23, 2026 at 3:00 p.m., with an optional pre-proposal meeting and site visit on October 9, 2026. The initial contract term is 2-5 years with renewal options, anticipating a commencement date of January 1, 2027.
Relevant experience and qualifications of the firm and key personnel, Quality and completeness of the management approach / work plan, Marketing, booking, and event-coordination capability, Proposed financial structure and overall value to the Village, Financial capacity and stability of the Proposer, References and past performance
SUMMARY
The Village of Hinsdale is issuing a Request for Proposals (RFP) for professional management services, operations, marketing, and event coordination for the Katherine Legge Memorial Lodge (KLM Lodge), located at 5901 S. County Line Road within KLM Park in Hinsdale, Illinois.
The historic 1927 English-style building features approximately 4,000 square feet of event space, including a first-floor reception area, dining room, commercial kitchen, outdoor patios, and a second-floor ballroom. The facility currently hosts approximately 90-100 rentals per year, generating around $200,000 in annual rental revenue. The scope includes daily upkeep, janitorial and cleaning services, booking and scheduling weddings, receptions, and corporate meetings, managing online event calendars, coordinating client-arranged services, and conducting facility tours. Proposals are due by October 23, 2026 at 3:00 p.m., with an optional pre-proposal meeting and site visit on October 9, 2026. The initial contract term is 2-5 years with renewal options, anticipating a commencement date of January 1, 2027.
EVALUATION CRITERIA
8- Relevant experience and qualifications of the firm and key personnel
- Quality and completeness of the management approach / work plan
- Marketing
- Booking
- Event-coordination capability
- Proposed financial structure and overall value to the Village
- Financial capacity and stability of the Proposer
- References and past performance
REQUIRED ATTACHMENTS
13- Cover Letter
- Firm Qualifications and Experience
- Key Personnel
- References
- Management Approach / Work Plan
- Proposed Financial Structure and Fees
- Pro Forma / Business Plan
- Insurance
- Financial Capacity
- Exceptions to the Management Agreement
- Proposal Signature and Certification Form
- Non-Collusion Affidavit
- Conflict of Interest Disclosure
- Submit to
- Alex Snyder, Assistant to the Village Manager, Village of Hinsdale, 19 E. Chicago Ave., Hinsdale, IL 60521
- Duration
- 60 months
- Scope location
- Hinsdale, IL
- Projected sq ft
- 4,000 sq ft
- Reported agency
- Village of Hinsdale
Questions about this RFP
How do I respond to this RFP from Hinsdale village (pt.)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Alex Snyder, Assistant to the Village Manager, Village of Hinsdale, 19 E. Chicago Ave., Hinsdale, IL 60521. For questions, contact Alex Snyder.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hinsdale village (pt.) in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alex Snyder. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and qualifications of the firm and key personnel, Quality and completeness of the management approach / work plan, Marketing, booking, and event-coordination capability, Proposed f..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hinsdale village (pt.)?
All active and historical solicitations from Hinsdale village (pt.) are tracked and searchable. As a city agency, Hinsdale village (pt.) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Qualifications and Experience, Key Personnel, References, Management Approach / Work Plan, Proposed Financial Structure and Fees, Pro Forma / Business Plan, Insurance, Financial Cap. Review the full document from Hinsdale village (pt.) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinsdale, IL. The total projected area is 4000 sq ft. Review the full solicitation for detailed scope requirements.