Village of Hinsdale Payroll Administration Services RFP 26-60521 (2026)
Hinsdale village (pt.)City · Hinsdale village (pt.), IL- Due
- Oct 22, 2026
- 6 days left
- Posted
- Sep 30, 2026
- Primary contact
- Tracy McLaughlin
- (630) 789-7082
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THE 30-SECOND BRIEF
The Village of Hinsdale, Illinois, seeks proposals for payroll administration services using Tyler Enterprise ERP (MUNIS). The scope covers bi-weekly payroll processing, tax filings (Forms 941, W-2, W-3), deduction and garnishment management, retirement contributions (IMRF, Police/Fire pensions), payroll reconciliations, and employee support for approximately 160 year-round employees and 90 seasonal pool staff. Submissions are due by October 22, 2026, at 4:00 p.m. Central Time, with written questions due by October 15, 2026. Proposers must demonstrate experience with municipal payroll in Illinois, collective bargaining agreements, and Tyler MUNIS, and meet comprehensive insurance requirements including CGL, professional liability, and cyber liability.
Municipal payroll experience, qualifications of assigned personnel, Tyler MUNIS experience, knowledge of IMRF and public-safety pension payroll and collective bargaining requirements, proposed work plan and continuity coverage, references, implementation approach, cost
SUMMARY
The Village of Hinsdale, Illinois, seeks proposals for payroll administration services using Tyler Enterprise ERP (MUNIS).
The scope covers bi-weekly payroll processing, tax filings (Forms 941, W-2, W-3), deduction and garnishment management, retirement contributions (IMRF, Police/Fire pensions), payroll reconciliations, and employee support for approximately 160 year-round employees and 90 seasonal pool staff. Submissions are due by October 22, 2026, at 4:00 p.m. Central Time, with written questions due by October 15, 2026. Proposers must demonstrate experience with municipal payroll in Illinois, collective bargaining agreements, and Tyler MUNIS, and meet comprehensive insurance requirements including CGL, professional liability, and cyber liability.
EVALUATION CRITERIA
Municipal payroll experience, qualifications of assigned personnel, Tyler MUNIS experience, knowledge of IMRF and public-safety pension payroll and collective bargaining requirements, proposed work plan and continuity coverage, references, implementation approach, cost
REQUIRED ATTACHMENTS
9- Cover Letter
- Qualifications and Experience
- Proposed Approach
- Staffing and Continuity
- Transition Plan
- References
- Cost Proposal
- Exceptions
- Proposer Certifications (Attachment B)
- Submit to
- [email protected] or in person at 19 E. Chicago Avenue, Hinsdale, IL
- Scope location
- Hinsdale, IL
- Reported agency
- Village of Hinsdale
Questions about this RFP
How do I respond to this RFP from Hinsdale village (pt.)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or in person at 19 E. Chicago Avenue, Hinsdale, IL. For questions, contact Tracy McLaughlin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hinsdale village (pt.) in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tracy McLaughlin at (630) 789-7082. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Municipal payroll experience, qualifications of assigned personnel, Tyler MUNIS experience, knowledge of IMRF and public-safety pension payroll and collective bargaining requirements, proposed work pl..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hinsdale village (pt.)?
All active and historical solicitations from Hinsdale village (pt.) are tracked and searchable. As a city agency, Hinsdale village (pt.) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 22, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Qualifications and Experience, Proposed Approach, Staffing and Continuity, Transition Plan, References, Cost Proposal, Exceptions, Proposer Certifications (Attachment B). Review the full document from Hinsdale village (pt.) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hinsdale, IL. Review the full solicitation for detailed scope requirements.