University of Wisconsin-Madison Campus Calendar Software Request for Bid 2026 - 2026-GRBALL-01355-RFB
University Of Wisconsin-Madison, Madison, WI·Higher Ed
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- Reported Agency
- University of Wisconsin-Madison
- Primary Contact
- Sean Martin
- Contract Term
- 3 years
- Duration
- 36 months
- Scope Location
- Green Bay, WI
- Submission Address
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CGQLKHzNdAI9kwKZquzRoUJ2wgslW6pMYAwtZIuAMb3
SUMMARY
The University of Wisconsin-Green Bay Purchasing Services Department requests bids on behalf of the IT and Events Management Department for a single unified campuswide calendar software platform under solicitation number 2026-GRBALL-01355-RFB. The scope includes software licensing, maintenance, onboarding, implementation costs, and programming links to existing platforms. Bids are due by August 14, 2026, at 2:00 PM CDT, and must be submitted electronically via the ShopUW+ Event Sourcing Module. Vendors must provide a vendor information form, a client list of three firms, price documentation, technical proposals, warranty details, and complete required supplier acknowledgements and certifications.
REQUIRED DELIVERABLES
1st year term, License and software maintenance costs; 2nd year term, License and software maintenance costs; 3rd year license and software maintenance costs; Onboarding / Implementation Costs
REQUIRED ATTACHMENTS
Vendor Information Form, Client Reference List, DOA-3027 Proprietary Information Form, Technical Proposal
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from University Of Wisconsin-Madison?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CGQLKHzNdAI9kwKZquzRoUJ2wgslW6pMYAwtZIuAMb3. For questions, contact Sean Martin.
Where can I find more RFPs from University Of Wisconsin-Madison?
All active and historical solicitations from University Of Wisconsin-Madison are tracked and searchable. As a higher ed agency, University Of Wisconsin-Madison regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information Form, Client Reference List, DOA-3027 Proprietary Information Form, Technical Proposal. Review the full document from University Of Wisconsin-Madison for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including University Of Wisconsin-Madison in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sean Martin. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Green Bay, WI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: 1st year term, License and software maintenance costs; 2nd year term, License and software maintenance costs; 3rd year license and software maintenance costs; Onboarding / Implementation Costs. Proposals should clearly address how each deliverable will be met.
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