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University of North Texas System Enterprise IT Microsoft Licensing RFP769-26-011526BS

University Of North Texas System, Dallas, TX·Higher Ed

19 days until submission deadline — July 1, 2026

May 06, 2026
Posted Date
Jul 01, 2026
Submission Deadline
Reported Agency
University of North Texas System
Primary Contact
Barry Sullenberger · (940) 369-5500
Contract Term
3 years
Scope Location
Denton, Texas

Summary

The University of North Texas System is seeking proposals for a comprehensive review of current Microsoft licensing and pricing recommendations. The selected vendor may also serve as the system's licensing partner or reseller.

Evaluation Criteria

Quality and clarity of assessment methodology, Competitiveness and transparency of quoted pricing, Microsoft licensing and higher-education experience, Ability to quantify cost-saving opportunities, References, Customer Support, HUB program support, Academic Initiatives

Required Deliverables

Comprehensive Licensing Assessment Report, Optimization and Cost-Savings Proposal, Formal Microsoft Licensing Quotation, Implementation and Support Roadmap

Required Attachments

Cover Sheet, Table of Contents, Eligibility Documentation, Proposer Background, Scope of Work Response, Evidence of Insurability, HUB Subcontracting Plan
19
days remaining

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Frequently Asked Questions

How do I respond to this RFP from University Of North Texas System?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 1, 2026. For questions, contact Barry Sullenberger at (940) 369-5500.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from University Of North Texas System?

Civic IQ tracks all active and historical solicitations from University Of North Texas System. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of July 1, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from University Of North Texas System for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including University Of North Texas System in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Barry Sullenberger at (940) 369-5500. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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