University of Missouri Public Records Intake, Response and Management System RFP 2026
University Of Missouri-Columbia, Columbia, MO·Higher Ed
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- Reported Agency
- University of Missouri System
- Primary Contact
- Heather Reed
- Scope Location
- Columbia, MO
- Submission Address
- University of Missouri System's electronic bidding platform
SUMMARY
The University of Missouri System is requesting proposals for the furnishing and delivery of a Public Records Intake, Response and Management System. The procurement seeks a software solution to manage public records requests, including intake, response tracking, and overall management. Qualified suppliers must submit proposals through the University's electronic bidding platform. The solicitation includes requirements for data protection and technical questionnaires such as the HECVAT and IdP. Proposals are due by June 24, 2026. The primary contact for this solicitation is Heather Reed.
REQUIRED ATTACHMENTS
Data Protection Addendum, Bid Invitation, Solicitation Terms and Conditions, Instructions to Respondents, IdP Questionnaire, HECVAT
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Missouri-Columbia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: University of Missouri System's electronic bidding platform. For questions, contact Heather Reed.
Where can I find more RFPs from University Of Missouri-Columbia?
All active and historical solicitations from University Of Missouri-Columbia are tracked and searchable. As a higher ed agency, University Of Missouri-Columbia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Data Protection Addendum, Bid Invitation, Solicitation Terms and Conditions, Instructions to Respondents, IdP Questionnaire, HECVAT. Review the full document from University Of Missouri-Columbia for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Missouri-Columbia in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Reed. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbia, MO. Review the full solicitation for detailed scope requirements.
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