University of Missouri - Furnishing and Delivery of Commencement Photos - 27-0009 Addendum 1 (2026)
University Of Missouri-Columbia, Columbia, MO·Higher Ed
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- Reported Agency
- University of Missouri
- Primary Contact
- John Adams · (573) 884-8797
- Contract Term
- 3 years
- Duration
- 36 months
- Scope Location
- Columbia, MO
- Submission Address
- https://umsystembids.ionwave.net/PublicDetail.aspx?bidID=1036&SourceType=1
SUMMARY
The University of Missouri requests proposals for the furnishing and delivery of commencement photos across its four main campuses located in Columbia, Kansas City, Rolla, and St. Louis, Missouri. The scope requires professional photography services to capture student portraits, diploma/chancellor shots, and individual photos in front of flags during commencement ceremonies, alongside audio recording of student names. Estimated graduates total approximately 15,189 across multiple ceremonies in December and May. Proposals are due by October 1, 2026, at 2:00 PM CT, with a questions deadline of September 3, 2026. The contract term is for three years with three optional one-year renewal periods, evaluated based on mandatory requirements, desirable criteria, SDVE participation preference, and pricing.
EVALUATION CRITERIA
Mandatory Requirements, Desirable Criteria, SDVE participation preference, Missouri-based preference, financials
REQUIRED DELIVERABLES
Portrait/head shot, Diploma/Chancellor shot, Individual in front of flags, Audio recording of graduate names, Special guest photos
REQUIRED ATTACHMENTS
Solicitation Terms and Conditions, Instructions to Respondents, Commencement Information, General Terms and Conditions acknowledgement
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Missouri-Columbia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://umsystembids.ionwave.net/PublicDetail.aspx?bidID=1036&SourceType=1. For questions, contact John Adams.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Requirements, Desirable Criteria, SDVE participation preference, Missouri-based preference, financials" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Missouri-Columbia?
All active and historical solicitations from University Of Missouri-Columbia are tracked and searchable. As a higher ed agency, University Of Missouri-Columbia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Solicitation Terms and Conditions, Instructions to Respondents, Commencement Information, General Terms and Conditions acknowledgement. Review the full document from University Of Missouri-Columbia for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Missouri-Columbia in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Adams at (573) 884-8797. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbia, MO. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Portrait/head shot, Diploma/Chancellor shot, Individual in front of flags, Audio recording of graduate names, Special guest photos. Proposals should clearly address how each deliverable will be met.
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