Town of Needham RFP Parking Citation Collection and Processing Services 2025
Town of Needham, Town of Needham, MA·City
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- Primary Contact
- Cecilia Simchak
- Scope Location
- Needham, Massachusetts
- Submission Address
- Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492
SUMMARY
The Town of Needham is seeking proposals for parking citation collection and processing services and equipment. This includes handheld ticket writer devices, an application for data transfer, a system for tracking and payment, and an accounts receivable application. The solution must integrate with the Town's paid parking app, HotSpot.
EVALUATION CRITERIA
Comparative judgments of non-price technical factors, including implementation plan, relevant experience, handheld device capabilities, quality of processing system, timeliness of data accessibility, RMV interface, HotSpot integration, collections process, exceptions to the bid, and overall quality of the response. Price will also be considered.
REQUIRED DELIVERABLES
Parking citation collection and processing services and equipment, Including handheld devices, Software, Training, And support.
REQUIRED ATTACHMENTS
Acknowledgement of Receipt form, Bidder Information Response, Certificate of Good Faith, Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing, Promise to Execute Contract, Professional References, Certificate of Authority or Corporate Resolution, Bid Price Proposal, PDF copy of Technical Proposal on thumb drive.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Needham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Hall, 1471 Highland Avenue, Needham, Massachusetts 02492. For questions, contact Cecilia Simchak.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Comparative judgments of non-price technical factors, including implementation plan, relevant experience, handheld device capabilities, quality of processing system, timeliness of data accessibility,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Needham?
All active and historical solicitations from Town of Needham are tracked and searchable. As a city agency, Town of Needham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Receipt form, Bidder Information Response, Certificate of Good Faith, Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing, Promise to Execute Contr. Review the full document from Town of Needham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Needham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cecilia Simchak. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Needham, Massachusetts. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Parking citation collection and processing services and equipment, Including handheld devices, Software, Training, And support.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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